Sr. Executive-Accounts & Finance

Max Healthcare; Gurugram District; On-site; INR 320,000 - 520,000; Full time

Job summary

Max Healthcare in India is seeking a skilled Accounts Payable professional to process and verify purchase invoices against PO and GRN, performing 3-way matching and resolving discrepancies with stakeholders.

You will maintain vendor accounts, handle aging, coordinate with Stores and Procurement, process payments on time, support month-end close, and assist with MSME compliance and audit schedules.

Qualifications

• Experience in accounts payable processing and 3-way matching.
• Strong vendor accounts reconciliation and payment processing skills.
• Ability to verify GRNs and coordinate with Stores/Procurement.
• Experience supporting month-end close and MSME reporting.
• Proficiency with ERP systems in a finance environment.

Responsibilities

• Process and verify purchase invoices against PO and GRN.
• Perform 3-way matching (PO–GRN–Invoice) and resolve discrepancies.
• Maintain vendor accounts and perform vendor reconciliations.
• Verify GRNs and coordinate with Stores and Procurement to resolve receipts.
• Prepare and process vendor payments based on approvals and terms.
• Monitor vendor payment ageing and ensure timely payments with proper documentation.
• Handle inventory accounting including stock reconciliation and variances investigation.
• Maintain the Fixed Asset Register and perform asset movements as required.
• Support month-end closing with AP ageing, accruals, and reconciliations.
• Prepare MSME vendor data for periodic compliance reporting.
• Validate MSME outstanding balances and ageing for statutory reporting.
• Ensure accurate accounting entries in ERP with supporting docs.
• Assist internal and statutory audits with schedules and reconciliations.

Skills

Purchase invoice processing

3-way matching (PO–GRN–Invoice)

Vendor accounts reconciliation

AP ageing & payment processing

Month-end close support

MSME compliance support

GRN verification coordination

Audit documentation support

Tools

ERP system

Job description

• Process and verify purchase invoices against Purchase Orders (PO) and Goods Receipt Notes (GRN).
• Perform 3-way matching (PO–GRN–Invoice) and resolve invoice discrepancies with relevant stakeholders.
• Maintain vendor accounts, perform vendor reconciliations, and resolve outstanding balances.
• Verify GRNs and coordinate with Stores and Procurement teams to resolve pending receipts and discrepancies.
• Prepare and process vendor payments based on approved invoices, payment terms, and due dates.
• Monitor vendor payment ageing and ensure timely payments while maintaining proper payment documentation.
• Handle inventory accounting, including stock reconciliation and investigation of variances.
• Maintain and regularly update the Fixed Asset Register (FAR).
• Process asset additions, disposals, transfers, capitalization, and depreciation in accordance with company policies.
• Support month-end closing, including AP ageing, accruals, provisions, and account reconciliations.
• Prepare and maintain MSME vendor data and records for periodic MSME return/compliance requirements.
• Validate MSME vendor outstanding balances, payment status, and ageing to support timely statutory reporting.
• Ensure accurate and timely accounting entries in ERP with proper supporting documentation.
• Support internal and statutory audits by providing schedules, reconciliations, invoices, GRNs, vendor payment details, and FAR records.