Accounts Payable Manager

Pinakin Design; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Pinakin Design in Pune, Maharashtra, India, seeks an Accounts Payable professional to manage the complete Procure-to-Pay cycle including vendor onboarding, invoice verification, three-way matching, reconciliations, and payment processing. The role also covers employee reimbursements, TDS, GST compliance, and month-end closing.

The candidate will ensure timely, accurate, and compliant payments, with documentation and governance across vendor relations and financial reporting.

Responsibilities

• Vendor Master Management: Create and maintain vendor master data with KYC and documentation.
• Purchase Invoice Processing: Verify and process vendor invoices with approvals and supporting docs.
• Three-Way Matching: Perform PO/GRN/invoice matching and resolve discrepancies.
• Vendor Reconciliations: Conduct regular vendor ledger reconciliations and aging.
• Payment Processing: Prepare payment proposals and execute bank payments.
• Employee Reimbursements: Review and process employee expenses with policy adherence.
• TDS Compliance: Ensure accurate TDS deductions and timely payments and returns.
• GST & ITC: Verify GST details and ITC eligibility on invoices.
• Advance & Expense Management: Track advances and settlements for vendors and employees.
• Vendor Relationship Management: Address payment queries and resolve escalations.
• Month-End Closing & Reporting: Record liabilities and produce AP ageing and MIS reports

Job description

Accounts Payable (AP)
Manages the complete Procure-to-Pay (P2P) cycle, ensuring accurate, timely, and compliant processing of vendor and employee-related payments. The role is responsible for vendor onboarding and master data management, invoice verification, purchase order matching, reconciliations, payment processing, statutory deductions, GST compliance, advance settlements, and expense accounting. Ensures all payments are properly authorized, accurately recorded, supported by appropriate documentation, and processed within agreed credit terms.

Key Responsibilities

• Vendor Master Management
  • Create and maintain vendor master data with appropriate KYC and statutory documentation.
  • Conduct vendor verification and ensure accurate bank and tax details.
  • Ensure timely updates and maintain proper vendor records.
• Purchase Invoice Processing
  • Verify and process vendor invoices in accordance with company policies.
  • Ensure invoices have proper approvals and supporting documentation.
  • Check invoice accuracy, tax calculations, payment terms, and accounting classification.
• Three-Way Matching
  • Perform POGRNInvoice matching before processing payments.
  • Identify and resolve discrepancies relating to quantity, pricing, taxes, and purchase terms.
  • Coordinate with Procurement and relevant departments for timely resolution.
• Vendor Reconciliations
  • Perform regular vendor ledger reconciliations and resolve outstanding differences.
  • Monitor vendor ageing and ensure accurate accounting of outstanding liabilities.
  • Coordinate with vendors regarding statement confirmations and disputed invoices.
• Payment Processing
  • Prepare payment proposals based on approved invoices and agreed credit terms.
  • Process bank payments after obtaining the required approvals.
  • Ensure payments are accurately recorded and properly supported by documentation.
• Employee Reimbursements
  • Review and process employee expense and reimbursement claims.
  • Verify supporting bills, approvals, policy compliance, and applicable tax treatment.
  • Ensure reimbursements are processed within defined timelines.
• TDS Compliance
  • Ensure accurate TDS deduction on applicable vendor and professional payments.
  • Review TDS applicability and rates as per prevailing regulations.
  • Coordinate for timely TDS payment, return filing, and issuance of TDS certificates.
• GST & Input Tax Credit (ITC)
  • Verify GST details and eligibility of Input Tax Credit (ITC) on purchase invoices.
  • Ensure vendor GSTIN, invoice details, tax amounts, and compliance requirements are properly validated.
  • Coordinate with vendors to resolve GST discrepancies and missing invoices.
• Advance & Expense Management
  • Track vendor advances and ensure timely adjustment against invoices.
  • Monitor employee and business-related advances and their settlements.
  • Ensure expenses are accurately classified and accounted for in the appropriate period.
• Vendor Relationship Management
  • Maintain professional relationships with vendors and respond to payment-related queries.
  • Coordinate on invoice discrepancies, payment status, credit terms, and account confirmations.
  • Ensure timely resolution of vendor escalations.
• Month-End Closing & Reporting
  • Ensure all outstanding invoices, accruals, and liabilities are appropriately recorded during month-end closing.
  • Prepare AP ageing, outstanding liability reports, and other finance MIS as required.
  • Support internal and statutory audits by providing AP-related records and reconciliations.