Sr Accounts Executive

Karkhana; India; On-site; INR 600,000 - 800,000; Full time

Job summary

Karkhana in India is hiring a seasoned Accounts Payable specialist to manage day-to-day vendor invoices, 3-way matching, GST/TDS compliance, and timely payments.

You will coordinate with Stores and Purchase, maintain ERP records, and support month-end closing. Experience 5–7 years in AP in manufacturing helps; proficiency in ERP-Nxt/Tally and Excel required.

Qualifications

• Education: B.Com / M.Com (Commerce graduate).
• Experience: 5–7 years in Accounts Payable / transaction processing, preferably in manufacturing.
• Software: Working knowledge of ERP (ERP-Nxt/Tally/similar) for invoice booking and payments.
• Knowledge: GST, TDS, and 3-way matching process.
• MS Excel: Comfortable with VLOOKUP, Pivot Tables, basic formulas.
• Other: Strong coordination with Stores/Purchase, deadlines, communication & articulation skills.

Responsibilities

• Process day-to-day vendor invoices (raw material, spares, services) accurately and within TAT.
• Perform 3-way matching of Purchase Order, GRN, and Invoice before booking.
• Coordinate with Stores team for GRN confirmation and resolving quantity/rate mismatches.
• Coordinate with Purchase team for PO discrepancies and pending approvals.
• Verify GST details on invoices and ensure correct ITC booking.
• Deduct TDS as applicable and ensure accurate tax codes are used.
• Process vendor payments (NEFT/RTGS/Cheque) as per approved payment cycle.
• Process Import Payments / Compliance with IDPMS activities.
• Process Credit Card payments / Accounting; Processing Employee reimbursements & Accounting.
• Reconcile vendor ledgers and follow up on outstanding/disputed items.
• Maintain accurate and updated vendor records in the ERP system.
• Ensure timely month-end closing of AP transactions.
• Maintain proper documentation/filing of invoices, GRNs, and payment proofs.
• Preparing the Bank reconciliations on a daily basis.
• Assist in internal/statutory audit data requirements as needed.

Skills

Attention to detail

Communication skills

Coordination

Deadline oriented

ERP coordination

Education

B.Com / M.Com

Tools

ERP-Nxt/Tally

Job description

• Process day-to-day vendor invoices (raw material, spares, services) accurately and within TAT
• Perform 3-way matching of Purchase Order, GRN, and Invoice before booking
• Coordinate with Stores team for GRN confirmation and resolving quantity/rate mismatches
• Coordinate with Purchase team for PO discrepancies and pending approvals
• Verify GST details on invoices and ensure correct ITC booking
• Deduct TDS as applicable and ensure accurate tax codes are used
• Process vendor payments (NEFT/RTGS/Cheque) as per approved payment cycle
• Process Import Payments / Compliance with IDPMS activities
• Process Credit Card payments / Accounting; Processing Employee reimbursements & Accounting
• Reconcile vendor ledgers and follow up on outstanding/disputed items
• Maintain accurate and updated vendor records in the ERP system
• Ensure timely month-end closing of AP transactions
• Maintain proper documentation/filing of invoices, GRNs, and payment proofs
• Preparing the Bank reconciliations on a daily basis
• Assist in internal/statutory audit data requirements as needed

Required Skills & Qualifications

• Education: B.Com / M.Com (Commerce graduate)
• Experience: 5–7 years in Accounts Payable / transaction processing, preferably in manufacturing
• Software: Working knowledge of ERP (ERP-Nxt/Tally/similar) for invoice booking and payments
• Knowledge: Practical understanding of GST, TDS, and 3-way matching process
• MS Excel: Comfortable with VLOOKUP, Pivot Tables, basic formulas
• Other: Strong coordination skills (especially with Stores/Purchase), attention to detail, ability to work within deadlines, good communication & Articulation skills.