Accounts Payable Assistant

Shelf Drilling; Mumbai; On-site; INR 400,000 - 650,000; Full time

Job summary

Shelf Drilling is seeking an Accounts Payable Assistant in Mumbai to manage vendor invoices, payments, and records in line with internal controls and statutory requirements.

The role requires expertise in GST, TDS, ERP systems, and strong Excel skills, with attention to detail and ability to meet deadlines in a fast-paced environment.

Qualifications

• Experience handling accounts payable processes end-to-end.
• Strong knowledge of GST and TDS compliance.
• Advanced MS Excel skills and data accuracy.
• Proficiency with ERP systems (SAP/Oracle/Tally).
• Excellent communication and coordination abilities.
• Ability to meet deadlines and manage multiple priorities.

Responsibilities

• Process vendor invoices accurately and within defined timelines.
• Perform 2-way and 3-way matching of invoices with PO and GRN.
• Validate invoices for GST, TDS, and statutory compliance requirements.
• Maintain and update vendor master data in ERP systems.
• Reconcile vendor accounts and resolve discrepancies.
• Post AP transactions in ERP/accounting systems and run reconciliations.
• Support month-end and year-end closing activities.
• Prepare AP aging and outstanding payable reports.

Skills

Attention to detail

ERP proficiency

GST/TDS compliance

MS Excel

Communication

Deadline management

Tools

SAP

Oracle

Tally

Job description

The Accounts Payable Assistant is responsible for managing the organization’s accounts payable activities, ensuring accurate and timely processing of vendor invoices, payments, and records in compliance with internal controls, accounting standards, and statutory requirements.

Key Responsibilities:

• Invoice & Payment Processing
  • Process vendor invoices accurately and within defined timelines
  • Perform 2-way and 3-way matching of invoices with purchase orders and goods receipt notes (GRNs)
  • Validate invoices for GST, TDS, and statutory compliance requirements
• Vendor Management
  • Maintain and update vendor master data in ERP systems
  • Reconcile vendor accounts and resolve discrepancies
  • Respond to vendor queries related to invoices and payments
  • Coordinate with internal teams for invoice clarifications
• Accounting & Reconciliation
  • Post AP transactions in ERP/accounting systems
  • Perform vendor reconciliations and aging analysis
  • Support month-end and year-end closing activities
  • Ensure accurate accounting of accruals and prepaid expenses
• Compliance & Controls
  • Ensure adherence to company policies and statutory requirements
  • Support internal and external audits with required documentation
  • Maintain proper documentation and audit trails
• Reporting & Support
  • Prepare AP aging and outstanding payable reports
  • Support the finance team with ad hoc reporting and analysis

Skills & Competencies

• Strong attention to detail and accuracy
• Proficiency in ERP systems such as SAP, Oracle, or Tally
• Knowledge of GST, TDS, and statutory compliance
• Advanced MS Excel skills
• Strong communication and coordination abilities
• Ability to meet deadlines and manage multiple priorities