Senior Executive Assistant (male candidate)

TEDxGateway; New Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

TEDxGateway is looking for a Senior Executive Assistant to the Founder in New Delhi. The ideal candidate will have over 5 years of experience, preferably in the media industry, and possess strong organizational and problem-solving skills.

You will manage the Founder's daily schedule, handle communications, support sales and operations, and oversee various administrative tasks. This is a unique opportunity to work closely with leadership and contribute to impactful initiatives.

Qualifications

• 5+ years of experience as an Executive Assistant or similar high-level support role.
• Background in the media industry is highly preferred.
• Exceptional organizational and multitasking skills.

Responsibilities

• Manage the Founder's daily schedule and appointments.
• Draft responses to the Founder's emails.
• Plan leadership meetings and networking events.
• Oversee day-to-day business operations.

Skills

Organizational skills

Problem-solving skills

Communication skills

Multitasking

Confidentiality and discretion

Sales knowledge

Business development

Operations management

Tools

Microsoft Office

Google Suite

CRM tools

Project management software

Job description

Job Title: Senior Executive Assistant to the Founder

Location: New Delhi

Experience Required: 5+ years (Preferred experience in media companies)

Employment Type: Full-time

About the Role

We are seeking an experienced and highly organized Senior Executive Assistant to provide comprehensive support to our Founder. This role requires a dynamic individual who can seamlessly manage a wide range of responsibilities across sales, administration, operations, and daily business tasks. The ideal candidate will have a background in the media industry, possess strong problem‑solving skills, and demonstrate the ability to work proactively in a fast‑paced environment. As the right hand to the Founder, you will be instrumental in optimizing efficiency, streamlining operations, and enabling strategic focus. This is an exciting opportunity for a seasoned professional to work closely with leadership, drive impactful initiatives, and contribute to the success of the organization.

Key Responsibilities

Executive & Administrative Support

• Manage the Founder's daily schedule, calendar, and appointments, ensuring efficient time management.
• Oversee email correspondence, prioritizing key communications and drafting responses on behalf of the Founder when required.
• Arrange and coordinate travel itineraries, accommodations, and logistics for business engagements.
• Handle confidential documents and information with the highest level of professionalism and discretion.
• Prepare reports, presentations, and other business documentation.

Sales & Business Development Support

• Assist in managing client relationships, ensuring timely follow-ups and engagement.
• Track sales pipelines, coordinate lead generation activities, and oversee outreach initiatives.
• Draft proposals, pitch decks, and presentations for sales meetings.
• Conduct market research and competitor analysis to support business growth strategies.

Operations & Process Optimization

• Oversee day‑to‑day business operations, ensuring smooth execution of tasks and projects.
• Develop and maintain standard operating procedures (SOPs) and playbooks for recurring tasks.
• Identify opportunities for automation and efficiency improvements in workflows.
• Act as a liaison between internal teams, external stakeholders, and vendors.

Financial & Investor Coordination

• Manage invoices, expenses, and financial documentation for coaching clients and business operations.
• Support in preparing investor updates, funding proposals, and financial models.
• Collaborate with finance teams to oversee payroll and budget tracking.

Event & Meeting Coordination

• Plan and organize leadership meetings, team offsites, and networking events.
• Take detailed meeting minutes and ensure action items are followed up on.
• Coordinate speaking engagements, media interactions, and industry conferences for the Founder.

Required Skills & Qualifications

• 5+ years of experience as an Executive Assistant, Chief of Staff, or in a similar high‑level support role.
• Background in the media industry is highly preferred.
• Strong understanding of sales, business development, and operations functions.
• Exceptional organizational, multitasking, and problem‑solving skills.
• Proficiency in Microsoft Office, Google Suite, CRM tools, and project management software.
• Excellent written and verbal communication skills with a professional demeanor.
• Ability to work independently, anticipate needs, and take proactive action.
• High level of confidentiality, discretion, and professionalism in handling sensitive information.
• Strong decision‑making ability, with the confidence to take initiative and solve challenges.