Executive Assistant

Firstmeridian Global Services; Mumbai; On-site; INR 2,000,000 - 3,000,000; Full time

Job summary

Firstmeridian Global Services seeks an experienced Executive Assistant to support the Founder/MD in Mumbai. You will manage calendars, travel, and communications with high discretion.

This role requires 37 years of executive-support experience, a Bachelor's degree, and a plus for certification in office/business administration. You will liaise across departments and with clients to ensure smooth operations.

Qualifications

• Bachelor's degree in any discipline.
• Experience: 37 years as an Executive Assistant or similar high-support administrative role.
• Based in or willing to relocate to Mumbai.

Responsibilities

• Manage the Founder/MD's calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, and briefing materials for internal and external meetings.
• Act as a liaison between the Founder/MD and internal departments, clients, and external stakeholders.
• Handle confidential documents and communications with a high degree of discretion.
• Coordinate logistics for board meetings, client visits, and events.
• Track action items and follow up on deliverables on behalf of the Founder/MD.

Skills

Org & time mgmt

Written & verbal comms

Discretion & professionalism

MS Office / Google Workspace

Multitasking & prioritization

Education

Bachelor's degree in any discipline

Certification in office/business administration

Tools

Calendar management tools

Job description

Key Requirements

• Education: Bachelor's degree in any discipline; additional certification in office/business administration is a plus.


• Experience: 37 years as an Executive Assistant or in a similar high-support administrative role, preferably supporting senior leadership.


• Location: Must be based in or willing to relocate to Mumbai.

Mandatory Skills

• Excellent organizational and time-management skills.


• Strong written and verbal communication.


• High discretion and professionalism in handling confidential matters.


• Proficiency in MS Office / Google Workspace and calendar management tools.


• Ability to multitask and prioritize under pressure.

Key Responsibilities

• Manage the Founder/MD's calendar, meetings, travel, and correspondence.


• Prepare reports, presentations, and briefing materials for internal and external meetings.


• Act as a liaison between the Founder/MD and internal departments, clients, and external stakeholders.


• Handle confidential documents and communications with a high degree of discretion.


• Coordinate logistics for board meetings, client visits, and events.


• Track action items and follow up on deliverables on behalf of the Founder/MD.