Office Administrator & Executive Assistant

PlusWealth Capital Management LLP; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

A financial services firm in Gurugram is seeking a proactive Office Administrator & Executive Assistant to support its Founder. The ideal candidate will have 3–8 years of experience supporting top executives and possess exceptional organizational and communication skills. Responsibilities include managing the Founder’s calendar, overseeing office administration, and organizing company events. Proficiency in MS Office and Google Workspace is essential, along with a strong degree of professionalism.

Qualifications

• 3–8 years of proven experience supporting top leadership (CEO/Founder).
• Exceptional organizational and time-management skills.
• Strong communication skills—both written and verbal.

Responsibilities

• Manage the Founder’s calendar and schedule meetings.
• Act as the first point of contact for all communication.
• Assist in tracking key projects and follow up on action items.
• Oversee general office administration and manage supplies.
• Draft internal and external communications and reports.
• Organize and support the planning of company events.

Skills

Organizational skills

Communication skills

Time-management skills

Multitasking

Discretion

Proactive approach

Education

Graduate in any discipline

Certifications in office administration or business communication

Tools

MS Office

Google Workspace

Job description

Office Administrator & Executive Assistant

Location: Gurugram, India

Experience: 3–8 years in a similar role, preferably supporting a CEO or Founder

Job Overview

We are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks.

Key Responsibilities

Executive Support

• Manage the Founder’s calendar, schedule meetings, appointments, and calls.
• Coordinate complex travel arrangements (domestic & international).
• Handle passport and visa appointments and maintain updated travel documentation.

Communication Management

• Act as the first point of contact for all communication on behalf of the Founder.
• Screen, prioritize, and respond to emails, calls, and other correspondence.

Project Coordination

• Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables.
• Liaise with cross-functional teams to maintain project momentum.

Administrative & Office Management

• Oversee general office administration, including supplies, equipment maintenance, and vendor management.
• Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel.
• Maintain organized digital and physical records, documents, and files.

Documentation & Reporting

• Draft internal and external communications, reports, and presentations.
• Maintain and update confidential files and important documentation.

Event Coordination

• Organize and support the planning of company events, team meetings, and offsites.
• Collaborate with HR and other departments for seamless event execution.

Requirements

• Graduate in any discipline; additional certifications in office administration or business communication is a plus.
• 3–8 years of proven experience supporting top leadership (CEO/Founder).
• Exceptional organizational and time-management skills.
• Strong communication skills—both written and verbal.
• High degree of professionalism and discretion when handling information.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Preferred Attributes

• Self-motivated and solution oriented.
• Comfortable managing both strategic and routine tasks.
• Strong interpersonal skills with a collaborative mindset.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Finance

Industries

Capital Markets, Investment Management, and Financial Services