Executive Assistant

JuneHires; Pune District; On-site; INR 558,000 - 837,000; Full time

Benefits offered by this job

Clothing Allowance

Opportunity for travel

Potential for role growth

Job summary

A fast-paced marketing agency in Pune is seeking a proactive Personal Assistant to the Founder. The role combines high-level executive support with personal assistance duties, including managing calendars, travel arrangements, and personal scheduling. The ideal candidate will have at least 3 years of experience, be fluent in Marathi and Hindi, proficient in English, and extremely tech-savvy. This position offers a salary ranging from ₹50,000 to ₹75,000 per month based on experience, along with a clothing allowance and opportunities for growth.

Qualifications

• 3+ years of experience in an executive or personal assistant role.
• Ability to work flexibly including outside typical hours.
• Comfortable with long days in a fast-paced environment.

Responsibilities

• Manage and organize the Founder’s calendar and appointments.
• Track what the Founder says across meetings to prevent miscommunication.
• Manage personal scheduling including meals and lifestyle appointments.

Skills

Fluent in Marathi

Fluent in Hindi

Proficient in English

Tech-savvy

Strong memory and awareness

Job description

Overview

(Personal Assistant) to the Founder / Head of Agency

Location: Pune, India (On-site, Full Time)

Working Hours: 9:00 AM – 7:00 PM (with flexibility as needed)

Working Days: Monday to Friday

Travel: Occasional domestic travel within India

Start Date: Immediate

About the Role:

We are looking for an exceptionally sharp, discreet, and proactive Executive & Personal Assistant to support the Founder and Head of a fast-paced marketing agency in Pune. This is a dual-role position part high-level executive admin, part trusted personal support.

You’ll help the Founder stay organized, consistent, and efficient in meetings, communications, and day-to-day life. This role is ideal for someone who thrives in fast-moving environments, loves solving problems, and is equally comfortable booking a flight, coordinating with staff, or fixing a Gmail issue.

You’ll attend meetings, take notes, manage communication, follow up with internal staff, and ensure personal and professional tasks are executed to the Founder’s standards. Discretion, stamina, and a high level of initiative are essential.

Responsibilities

• Executive Support:
• Manage and organize the Founder’s calendar, meetings, appointments, and travel
• Sit in on meetings, take detailed notes, create clear action items, and follow up
• Track what the Founder says across meetings to prevent double-work or miscommunication
• Manage email and WhatsApp with discretion and judgment
• Help the Founder stay aligned, on track, and reminded of key decisions or open tasks
• Follow up with internal team members on deliverables and project status
• Maintain awareness of shifting priorities, client preferences, and high-level company context

• Personal Support:
• Manage personal scheduling, including meals, medical, grooming, and lifestyle appointments
• Make reservations (restaurants, salons, doctors, etc.)
• Liaise with and direct personal staff (driver, housekeeper, security)
• Occasionally accompany the Founder to appointments or travel domestically
• Handle sensitive information such as debit cards, personal documents, and medical records
• Ensure personal tasks are done correctly if not, fix the issue or find an alternative
• Assist with email setup, inbox management, file organization, calendar syncing
• Troubleshoot phone, app, or account issues and support device setup or settings
• Set up video calls, Zoom/Meet links, and ensure devices and apps are running smoothly
• Salary Range: ₹50,000 – ₹75,000 per month, depending on experience and fit
• Clothing Allowance: Provided
• Opportunity to travel and gain exposure to both high-level business and lifestyle operations
• Potential for role growth into a more strategic or departmental position if aligned

Qualifications

• Who You Are:
• Based in Pune, fluent in Marathi and Hindi, and proficient in English (spoken and written)
• 3+ years of experience in an executive or personal assistant role
• Extremely tech-savvy, confident troubleshooting basic tech and digital tools
• High stamina, comfortable with long days and a fast-paced, high-pressure environment
• Able to travel domestically at short notice and work flexibly when needed (including outside typical hours)
• Strong memory and awareness you track what’s said, spot inconsistencies, and keep things aligned
• Loyal, calm, emotionally intelligent, and detail-oriented
• Discrete and professional able to sign an NDA as a condition of employment
• Comfortable giving instructions to personal staff and communicating with vendors or internal teams
• Professional business attire is required a clothing allowance will be provided

Preferred

• Experience working with international executives (especially US/UK)
• Candidate of any gender considered per non-discriminatory hiring practices
• Single or without dependents preferred, due to the flexibility required