Personal Assistant to Founder

Nish Hair; Mumbai Suburban; On-site; INR 300,000 - 500,000; Full time

Job summary

A private enterprise in Mumbai is seeking a proactive Personal Assistant to support the Founder. The role involves managing schedules, coordinating meetings, and handling personal tasks with discretion. Ideal candidates will have excellent communication skills and the ability to manage multiple priorities. Freshers to individuals with 2-3 years of experience are encouraged to apply. This full-time position requires flexibility for potential travel.

Qualifications

• Proven experience as a Personal Assistant or similar administrative role.
• Excellent verbal and written communication skills.
• Ability to remain calm and efficient under pressure.

Responsibilities

• Coordinate and manage the Founder’s calendar effectively.
• Prepare agendas and notes for meetings as needed.
• Handle personal tasks and errands for the Founder.

Skills

Communication skills

Organizational skills

Discretion and integrity

Proficiency in Google Workspace

Ability to multitask

Tools

Microsoft Office

Zoom

Calendar management apps

Job description

Overview

We are seeking a highly organized, discreet, and proactive Personal Assistant to support the Founder in both professional and personal matters. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will act as a key liaison, managing day-to-day coordination, scheduling, and communication on behalf of the Founder.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage the Founder’s calendar, including meetings, appointments, events, and travel plans. Ensure optimal use of time by prioritizing tasks and avoiding scheduling conflicts.
• Call & Meeting Coordination: Answer and screen calls; coordinate and set up meetings or virtual calls; prepare agendas and meeting notes when required.
• Personal Coordination: Handle select personal tasks including communication via WhatsApp or other messaging apps, scheduling personal appointments, and managing personal errands when needed.
• Follow-ups & Reminders: Track pending items and ensure timely follow-ups with relevant parties. Proactively remind the Founder of key deadlines, tasks, and upcoming meetings.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism. Communicate with vendors, partners, clients, and team members on behalf of the Founder to ensure smooth operations and efficient flow of information.

Skills/Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and integrity.
• Strong organizational and multitasking skills.
• Proficiency in using digital tools such as Google Workspace, Microsoft Office, Zoom, WhatsApp, and calendar management apps.
• Ability to remain calm and efficient under pressure.
• Flexible and adaptable to changing priorities.

Additional Information

• Employment Type: Full-time
• Experience Required: Freshers to 2–3 years of relevant experience
• Location: Andheri West (Should be open to travel - Domestic/ International)

Seniority level

• Entry level

Job function

• Administrative

Industries

• Consumer Services