Senior Executive Assistant

Competent Groove Private Limited; Chandigarh; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading company in administrative support in Chandigarh is seeking a Senior Executive Assistant to provide comprehensive administrative and coordination support to senior leadership. The ideal candidate should possess excellent communication skills, be proactive and well-organized, and have a strong background in operations. Responsibilities include managing communication, scheduling, and documentation, while ensuring confidentiality. This full-time role may require travel and extended hours during events.

Qualifications

• Strong background in operations or executive support.
• Excellent communication and coordination skills.
• Comfortable with multitasking and high-volume calls.
• Comfortable with high-volume calls, meetings, and coordination work.
• Willingness to travel frequently during events and work extended hours when required.
• High degree of confidentiality, discretion, maturity, and reliability.

Responsibilities

• Provide end-to-end administrative support to senior leadership.
• Coordinate meetings, events, and travel for senior authority.
• Manage confidential documents and ensure data accuracy.
• Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses.
• Prioritize communications and ensure effective follow-ups.
• Draft, proofread, and send professional and official communications.
• Maintain systematic records of communication and task tracking.
• Plan, organise, and coordinate business meetings, leadership engagements, official events, and visits.
• Accompany the senior authority for official work, business meetings, and events.
• Manage confidential documents, record keeping, and systematic filing systems.
• Ensure accurate data management and documentation tracking.
• Provide day-to-day operational and administrative support.
• Act as the primary point of contact for internal and external stakeholders.
• Coordinate between senior leadership, business teams, and external partners.
• Support high-volume meetings, calls, and multi-stakeholder coordination.

Skills

Operations expertise

Communication skills

Multitasking abilities

MS Office proficiency

Coordination

Multitasking

MS Office tools

High-volume calls and meetings

Willingness to travel

Discretion and confidentiality

Tools

MS Office

Job description

Chandigarh, India | Posted on 02/02/2026

Position Title: Senior Executive Assistant / Senior PA
Location: Chandigarh
Employment Type: Full-Time

Role Overview:

We are looking for a reliable, proactive, and well-organised Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires high ownership, discretion, flexibility, strong operational execution, and the ability to work in fast-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

Key Responsibilities:

1. Leadership Coordination & Daily Management
   • Act as the primary point of coordination for senior leadership.
   • Manage and coordinate email communication, calendar scheduling, daily agendas, meetings, reminders, follow-ups, and daily schedules.
   • Prepare briefing notes, task tracking, and daily action plans.
   • Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses.
   • Prioritize communications and ensure effective follow-ups.
   • Draft, proofread, and send professional and official communications.
   • Maintain systematic records of communication and task tracking.
2. Meeting, Event & Travel Coordination
   • Plan, organise, and coordinate business meetings, leadership engagements, official events, and visits.
   • Accompany the senior authority for official work, business meetings, and events.
3. Office Administration & Documentation
   • Manage confidential documents, record keeping, and systematic filing systems.
   • Ensure accurate data management and documentation tracking.
   • Provide day-to-day operational and administrative support.
4. Stakeholder & External Coordination
   • Act as the primary point of contact for internal and external stakeholders.
   • Coordinate between senior leadership, business teams, and external partners.
   • Support high-volume meetings, calls, and multi-stakeholder coordination.

Key Requirements:

• Strong background in operations, executive support, or leadership assistance.
• Excellent communication, coordination, and multitasking skills.
• Proficient in email handling, calendar management, documentation, and MS Office tools.
• Comfortable with high-volume calls, meetings, and coordination work.
• Willingness to travel frequently during events and work extended hours when required.
• High degree of confidentiality, discretion, maturity, and reliability.