Personal Assistant (PA) to Senior Management

Safesea Group; Mumbai; Sur place; INR 450 000 - 750 000; Plein temps

Résumé du poste

A professional services company in Mumbai is seeking a dedicated Personal Assistant to support the Senior Management Team. This critical role requires exceptional organizational skills for managing calendars, travel logistics, and meeting support effectively. The ideal candidate has at least 5 years of experience as a PA or Executive Assistant, together with excellent communication and multitasking abilities. Compensation will align with industry standards according to the experience level.

Qualifications

• Minimum 5 years of experience as a PA or Executive Assistant, preferably supporting senior leadership.
• Experience in event planning or coordination is an advantage.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication.
• Strong organizational, multitasking and proactive problem-solving.
• Ability to manage multiple priorities and work independently.
• Event planning/coordination experience advantageous.

Responsabilités

• Coordinate calendars for multiple senior leaders.
• Handle domestic and international travel arrangements.
• Organize and coordinate internal and external meetings.
• Maintain confidential files, records, and databases.
• Plan and organize internal staff events.
• Support project work and prepare reports for leadership.
• Manage expense claims and petty cash.

Connaissances

MS Office Suite (Outlook, Word, Excel, PowerPoint)

Verbal and written communication skills

Organizational and multitasking abilities

Discretion and reliability

Problem-solving skills

Event planning experience

MS Office Suite

Problem-solving

Formation

Graduate in any discipline

Additional secretarial or business administration qualification

Outils

MS Office Suite

Description du poste

Job Title: Personal Assistant (PA) to Senior Management

Reporting To: Senior Management Team

Employment Type: Full-time

Job Summary

We are looking for a highly organized, detail-oriented, and discreet Personal Assistant to support the Senior Management Team. The ideal candidate will play a key role in ensuring smooth coordination, effective communication, and time management for the leadership team. This role requires someone with a proactive mindset, excellent interpersonal skills, and the ability to handle confidential information with integrity.

Key Responsibilities

• Calendar & Schedule Management
• Coordinate calendars for multiple senior leaders.
• Schedule and confirm meetings, appointments, and calls.
• Manage reminders and daily agenda updates.
• Travel & Logistics
• Handle domestic and international travel arrangements.
• Organize visas, accommodation, transport, and itineraries.
• Manage travel reimbursements and documentation.
• Serve as the primary point of contact between senior management and internal/external stakeholders.
• Draft, edit, and proofread business communication, presentations, and emails.
• Ensure timely response and follow-up on critical matters.
• Meeting Support
• Organize and coordinate internal and external meetings.
• Prepare agendas, take minutes, and track action items.
• Ensure all necessary materials and information are prepared in advance.
• Administrative & Office Support
• Maintain confidential files, records, and databases.
• Manage expense claims and petty cash for the leadership team.
• Coordinate with other departments for executive requirements.
• Internal Staff Events
• Plan, organize, and coordinate internal staff events such as team offsites, town halls, celebrations, and other employee engagement activities.
• Liaise with vendors, venues, and internal stakeholders for smooth execution.
• Manage event budgets, communications, and logistics.
• Project & Task Management
• Assist in special projects and strategic initiatives as needed.
• Conduct basic research and compile relevant information for reports or decision-making.

Qualifications & Skills

• Graduate in any discipline; additional secretarial or business administration qualification preferred.
• Minimum 5 years of experience as a PA or Executive Assistant, preferably supporting senior leadership.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Discretion, reliability, and a proactive approach to problem-solving.
• Ability to manage multiple priorities and work independently.
• Experience in event planning or coordination is an advantage.

Additional Information

• Working Hours: Monday to Friday (9:00AM to 6:00 PM), flexibility required for urgent tasks or extended hours.
• Work Environment: Professional, fast-paced, and collaborative.
• Compensation: As per industry standards and candidate experience.