Senior Executive - Admin and Operations

Emertxe Information Technologies; Bengaluru Urban; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Emertxe Information Technologies in Bengaluru seeks a Senior Admin to ensure smooth operations and robust administrative support. You will manage vendor and customer coordination, and support day-to-day activities with sharp attention to detail.

The role requires 5–8 years of experience, a Bachelor's degree, and strong Excel and MS Office skills. You will work closely with leadership to streamline processes and mentor junior staff.

Qualifications

• Bachelor's degree in any field.
• 5–8 years of progressive administrative experience.
• Excellent organizational, communication, and time-management skills.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Responsibilities

• Oversee and coordinate administrative activities across the organization.
• Manage and prioritize tasks including customer management and escalations.
• Act as primary contact for customers, executives, employees, clients, and vendors.
• Assist with accounts receivable/payable: invoicing, payments, reconciliation.
• Prepare reports, presentations, memos, and correspondence with confidentiality.
• Develop and implement administrative policies and procedures to improve efficiency.
• Maintain records, databases, and filing systems for easy retrieval.
• Collaborate with cross-functional teams to improve communication.
• Support senior leadership in driving operational activities across departments.
• Train and mentor junior administrative staff.
• Identify areas for process improvement and propose solutions.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Job Profile: We are seeking a highly skilled and experienced Senior Admin to join our dynamic team. As a Senior Admin, you will play a crucial role in ensuring the smooth operation of our organization by managing administrative tasks. This is a senior-level position that requires a strong attention to detail, excellent organizational abilities, and the ability to handle multiple responsibilities in a fast-paced environment.

The Senior Administrative officer will play a crucial role in coordinating office activities, managing vendors and customers, and ensuring efficient day-to-day operations. This position requires excellent communication skills and proficiency in Microsoft Excel.

Qualification: Any Degree

Experience: 5 to 8 years of experience

Responsibilities:

• Oversee and coordinate administrative activities across the organization, ensuring efficient operations and adherence to company policies and procedures.
• Manage and prioritize a wide range of tasks, including customer management, escalation handling and performing various operational activities.
• Act as a primary point of contact and provide professional assistance to customers, internal and external stakeholders including executives, employees, clients, and vendors.
• Assist with accounts receivable and accounts payable functions, including invoicing, payment processing, and reconciliation.
• Prepare and review various documents, such as reports, presentations, memos, and correspondence, ensuring accuracy and confidentiality.
• Assist in the development and implementation of administrative policies and procedures to enhance efficiency and productivity.
• Maintain and update records, databases, and filing systems, ensuring easy retrieval and accessibility of information.
• Collaborate with cross-functional teams to facilitate effective communication, information sharing, and collaboration.
• Work with senior leadership team in driving various operational activities across different departments
• Train and mentor junior administrative staff, providing guidance and support to enhance their skills and performance.
• Identify areas for process improvement and propose innovative solutions to enhance administrative workflows and systems.

Skill-set requirement:

• Bachelor's degree in any field
• Proven experience in an administrative role, with at least 5 years of relevant experience in progressively responsible positions.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite, especially Excel, for data analysis, reporting, and presentation purposes.
• Previous experience in handling accounts receivable and accounts payable functions.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Strong attention to detail and accuracy in completing tasks.
• Ability to work independently, take initiative, and make decisions as required.
• Proactive problem-solving skills and the ability to adapt to changing priorities.
• Previous experience in a senior-level administrative role is highly desirable.