Administration Executive

Sakiaa Boutique Llp; Chennai; On-site; INR 350,000 - 480,000; Full time

Benefits offered by this job

Growth opportunities

Small team

Collaborative environment

Ownership & growth

Job summary

Sakiaa Boutique Llp in Chennai seeks an organized and proactive Executive Assistant to provide high-level administrative support and coordination. You will manage multiple priorities, coordinate with senior stakeholders, and ensure tasks are completed with discretion and professionalism.

The role requires strong written and verbal communication, attention to detail, and proficiency in MS Office (Excel, Word, PowerPoint).

Qualifications

• Strong communication and discretion with confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent follow-ups and coordination with stakeholders.

Responsibilities

• Provide day-to-day executive support.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, notes and supporting documents.
• Track action items and ensure timely follow-up with relevant stakeholders.
• Assist with preparation and organisation of reports, MIS and management information.
• Coordinate with clients, consultants, vendors and other external stakeholders.
• Maintain organised records and confidential documents.
• Ensure deadlines, meetings and commitments are tracked.
• Work with internal teams to obtain updates and ensure closure of matters.
• Handle sensitive information with professionalism.
• Take ownership of assigned tasks and complete them.

Skills

Communication skills

Follow-up skills

Coordination

Multitasking

Tools

Excel

Word

PowerPoint

Job description

The role involves providing high-level administrative, coordination and execution. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, coordinating with internal and external stakeholders, and ensuring that important tasks and commitments are followed through to completion.

Excellent communication, strong follow-up skills and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide day-to-day executive support.

* Coordinate internal and external meetings with senior stakeholders.

• Prepare meeting agendas, presentations, notes and supporting documents.
• Track action items and ensure timely follow-up with relevant stakeholders.
• Assist with preparation and organisation of reports, presentations, MIS and management information.

* Coordinate with clients, consultants, vendors, professional advisors and other external stakeholders.

• Maintain organised records and confidential documents.

* Ensure important deadlines, meetings and commitments are proactively tracked.

• Work closely with internal teams to obtain updates and ensure timely closure of pending matters.
• Handle sensitive and confidential information with a high degree of professionalism.
• Take ownership of assigned tasks and follow them through to completion.

Preferred candidate profile

We are looking for someone who is:

• Highly organised and detail-oriented.
• Proactive rather than purely task-driven.
• Excellent at follow-ups and coordination.

* Able to manage multiple priorities simultaneously.

• Strong in written and verbal communication.
• Discreet and trustworthy when handling confidential information.
• Comfortable with MS Office, particularly Excel, Word and PowerPoint.

• Professional in appearance, communication and conduct.

Perks and benefits

• Learning and professional growth opportunities
• Opportunity to work closely with a small, experienced team
• Professional and collaborative work environment
• Opportunity to take ownership and grow with a newly established organisation