Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Mumbai; On-site; INR 280,000 - 520,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Mumbai is looking for an Office Administrator to handle day-to-day operations, maintain files and inventories, and support multiple teams.

The ideal candidate will communicate effectively in English, be organized, capable of multitasking, and take initiative to keep tasks on track. The role also involves coordinating with vendors, overseeing the administrative budget, and ensuring timely communication across departments.

Qualifications

• Strong verbal and written communication in English.
• Basic computer knowledge: MS Word, Excel, and email.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination preferred.

Responsibilities

• Oversee day-to-day administrative and operational tasks.
• Maintain office files and inventory logs.
• Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Prepare basic reports using MS Word and Excel as needed.
• Support HR, Admin, and other teams in executing daily activities or events.
• Ensure timely completion of assigned tasks and follow-up on pending matters.
• Create, maintain and collate the administrative budget.

Skills

Communication

Organizational skills

Multitasking

Initiative

Tools

MS Word

MS Excel

Email

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).