Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Surat; On-site; INR 250,000 - 400,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Surat is seeking a capable Office Administrator to manage day-to-day operations and streamline administrative tasks.

You will handle documentation, coordinate meetings, manage visitor records, and coordinate with vendors for supplies and services. The role emphasizes clear English communication, basic MS Word/Excel skills, organization, initiative, and a cooperative attitude to support HR, Admin, and other teams in delivering smooth office

Qualifications

• Strong verbal and written English communication.
• Basic computer skills: MS Word, Excel, email.
• Organised, responsible, and capable of multitasking.
• Proactive with ownership of tasks.
• Friendly and professional workplace demeanor.
• Experience in office administration or coordination preferred but not mandatory.

Responsibilities

• Oversee day-to-day administrative and operational tasks.
• Maintain office files and inventory logs.
• Assist in scheduling meetings and managing visitor records.
• Coordinate with vendors for supplies and services.
• Prepare basic reports using MS Word and Excel.
• Support HR, Admin, and other teams in daily activities.
• Ensure timely completion of tasks and follow-up.
• Assist in managing the office budget for administration.

Skills

Communication skills

MS Word

MS Excel

Email communication

Multitasking

Initiative

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).