Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Ernakulam; On-site; INR 300,000 - 450,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Kerala invites applications for an Office Administrator role, overseeing day-to-day administrative and operational tasks and coordinating with departments to ensure smooth workflow.

The ideal candidate will have strong English communication, basic MS Word/Excel skills, and the ability to multitask and take initiative in a busy office environment. Experience in office administration is preferred but not mandatory; the position offers opportunities

Qualifications

• Excellent English verbal and written communication required.
• Basic computer literacy with MS Word and Excel.
• Organized, multitasker with initiative.
• Friendly, cooperative, and professional demeanor.
• Experience in office administration or coordination preferred but not mandatory.

Responsibilities

• Oversee day-to-day administrative and operational tasks.
• Maintain office files and inventory logs.
• Assist in scheduling meetings and managing visitor records.
• Coordinate with vendors for office supplies and services.
• Prepare basic reports using MS Word and Excel.
• Support HR and Admin teams in daily activities or events.
• Ensure timely completion of assigned tasks and follow-up.

Skills

Excellent English communication

MS Word and MS Excel proficiency

Organization & multitasking

Initiative and ownership

Professional demeanor

Tools

MS Word

MS Excel

Email client

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).