Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Nagpur District; On-site; INR 180,000 - 240,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Nagpur is seeking an Office Administrator to manage day‑to‑day operations, documentation, and coordination across teams. The role emphasizes proactive support, clear communication, and efficient handling of tasks.

Ideal candidates are organized, take initiative, and can multitask in a fast‑paced environment; prior office admin experience is preferred but not mandatory.

Qualifications

• Excellent English verbal and written communication skills.
• Proficient in MS Word and MS Excel; able to manage email communications.
• Responsible, organized, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional in workplace interactions.

Responsibilities

• Oversee day-to-day administrative and operational tasks.
• Maintain office files and inventory logs.
• Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Prepare basic reports using MS Word and Excel as needed.
• Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Ensure timely completion of assigned tasks and follow-up on pending matters.
• Create, maintain and collate the administrative budget according to office requirements.

Skills

English communication

Initiative

Multitasking

Organized

Professional demeanor

Tools

MS Word

MS Excel

Email communication

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).