Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Lucknow; On-site; INR 250,000 - 350,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Office Administrator to oversee daily administrative and operational tasks at our Lucknow office.

You will maintain files, manage inventories, assist in scheduling meetings, and support HR and other teams with events and daily activities. The ideal candidate will have strong communication skills in English, basic MS Word/Excel abilities, and a proactive, organized approach with multitasking capability.

Qualifications

• Excellent verbal and written communication in English.
• Proficient in MS Word and MS Excel.
• Good email etiquette and communication skills.
• Organized, reliable, and able to multitask.

Responsibilities

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Schedule meetings, manage visitor records, and ensure timely inter-department communication.
• Vendor Management: Coordinate with vendors for supplies, maintenance, and service needs.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Assist HR, Admin, and other teams with daily activities or events.
• Accountability: Ensure timely completion of tasks and follow up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to office requirements.

Skills

Verbal communication

Written communication

English fluency

Tools

MS Word

MS Excel

Email

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).