Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Chandigarh; On-site; INR 279,000 - 391,000; Full time

Benefits offered by this job

Remote-friendly? not specified

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Office Administrator in Chandigarh to oversee day-to-day admin tasks and maintain orderly records. You will support HR and Admin teams, coordinate meetings and visitor records, and ensure timely internal communication.

The role involves vendor coordination for supplies and services, budget maintenance, and basic MS Word/Excel reporting to keep office operations running smoothly.

Qualifications

• Strong English communication, both written and verbal.
• Basic computer skills: MS Word, Excel, and email.
• Organised, capable of multitasking with initiative.
• Friendly, cooperative, and professional demeanor in workplace interactions.

Responsibilities

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in daily activities or events.
• Accountability: Ensure timely completion of tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to office requirements

Skills

Verbal communication

Written communication

MS Word

MS Excel

Email etiquette

Multi-tasking

Initiative

Organised

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).