Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Coimbatore District; On-site; INR 250,000 - 360,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an organized Office Administrator to oversee day-to-day administrative and operational tasks, maintain files, and support scheduling, visitor records, and inter-department communication.

You will coordinate vendor relationships for office supplies and services, prepare basic MS Word/Excel reports, and assist HR and Admin teams. Strong English communication, basic computer skills, and initiative are essential.

Qualifications

• Strong verbal and written communication in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanor in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).

Responsibilities

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Skills

English communication

Multitasking

Initiative

Organized

Professional demeanor

Tools

MS Word

Excel

Email

Job description

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).