Senior Administration Executive

Intellectual Capital HR Consulting Pvt. Ltd.; Pune District; Sur place; INR 240 000 - 360 000; Plein temps

Résumé du poste

Intellectual Capital HR Consulting Pvt. Ltd. in Pune seeks an Office Administrator to oversee daily administrative and operational tasks, maintain documentation, and assist in coordinating meetings and visitor records.

The ideal candidate will have strong English communication, basic MS Word/Excel skills, and the ability to multitask with initiative and reliability. Prior admin experience is preferred but not mandatory.

Qualifications

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).

Responsabilités

• Oversee day-to-day administrative and operational tasks.
• Maintain office files and inventory logs.
• Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Prepare basic reports using MS Word and Excel as needed.
• Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Ensure timely completion of assigned tasks and follow-up on pending matters.
• Assist in creating and collating the administrative budget according to office requirements.

Connaissances

Communication

MS Word & Excel

Email communication

Multitasking

Outils

MS Word

Excel

Email

Description du poste

• Office Operations: Oversee day-to-day administrative and operational tasks.
• Documentation: Maintain office files and inventory logs.
• Coordination: Assist in scheduling meetings, managing visitor records, and ensuring timely communication within departments.
• Vendor Management: Coordinate with vendors for office supplies, maintenance, and other service requirements.
• Reporting: Prepare basic reports using MS Word and Excel as needed.
• Support Functions: Provide assistance to HR, Admin, and other teams in executing daily activities or events.
• Accountability: Ensure timely completion of assigned tasks and follow-up on pending matters.
• Administrative budget: creating, maintaining and collating the administrative budget, according to the office requirements

Ideal Candidate Profile

• Strong verbal and written communication skills in English.
• Basic computer knowledge MS Word, Excel, and email communication.
• Responsible, organised, and capable of multitasking.
• Takes initiative and ownership of assigned work.
• Friendly, cooperative, and professional demeanour in workplace interactions.
• Prior experience in office administration or coordination (preferred but not mandatory).