Office Admin & Coordinator

VIT Trust; Chennai District; On-site; INR 250,000 - 450,000; Full time

Job summary

VIT Trust in Tamil Nadu, Chennai invites applications for an Office Admin & Coordinator to support day-to-day administrative activities and coordinate with employees, vendors, and service providers. The role requires a graduate with 1–3 years in office administration, strong MS Office skills, and excellent communication and organizational abilities.

On-site position with responsibility for records, inventory, stationery, and basic reports.

Qualifications

• Graduate in any discipline.
• 1-3 years of experience in office administration, coordination, or a similar role.
• Basic knowledge of MS Office, Excel, Word, and email.
• Good communication and coordination skills.

Responsibilities

• Handle day-to-day office administration and coordination.
• Maintain office records, files, documents, and registers.
• Manage stationery, office supplies, and other basic requirements.
• Coordinate with housekeeping, maintenance, security, and other support staff.
• Coordinate with vendors and service providers for routine office requirements.
• Handle courier, post, and incoming/outgoing documents.
• Assist with office purchases and maintain basic stock/inventory records.
• Coordinate meetings, visitors, and general office arrangements.
• Follow up on maintenance and administrative requests.
• Support employees with routine office-related requirements.
• Assist HR and management with administrative activities when required.
• Prepare basic reports, trackers, and Excel sheets.
• Ensure the office is clean, organized, and properly maintained.

Skills

Office Administration

Coordination

Vendor Follow-up

Documentation

Inventory

MS Excel

Communication

Time Management

Teamwork

Education

Graduate degree

Tools

MS Office

Excel

Word

Email

Job description

Job Summary

We are looking for an organized and responsible Office Admin & Coordinator to support the day-to-day administrative activities of the office and coordinate with employees, vendors, and service providers.

Key Responsibilities

• Handle day-to-day office administration and coordination.
• Maintain office records, files, documents, and registers.
• Manage stationery, office supplies, and other basic requirements.
• Coordinate with housekeeping, maintenance, security, and other support staff.
• Coordinate with vendors and service providers for routine office requirements.
• Handle courier, post, and incoming/outgoing documents.
• Assist with office purchases and maintain basic stock/inventory records.
• Coordinate meetings, visitors, and general office arrangements.
• Follow up on maintenance and administrative requests.
• Support employees with routine office-related requirements.
• Assist HR and management with administrative activities when required.
• Prepare basic reports, trackers, and Excel sheets.
• Ensure the office is clean, organized, and properly maintained.

Candidate Profile

• Graduate in any discipline.
• 1 - 3 years of experience in office administration, coordination, or a similar role.
• Basic knowledge of MS Office, Excel, Word, and email.
• Good communication and coordination skills.
• Good organizational and follow-up skills.
• Ability to manage multiple routine tasks.
• Positive attitude and willingness to take responsibility.
• Ability to work independently and as part of a team.

Key Skills

Office Administration | Coordination | Vendor Follow-up | Documentation | Inventory | MS Excel | Communication | Time Management | Teamwork