See also Muthoot Fincorp Ltd is looking for Assistant Manager to CEO's office

Dailyreporstonline; Thiruvananthapuram; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Dailyreporstonline in Thiruvananthapuram seeks an experienced Executive Assistant to the CEO to manage the CEO's calendar, confidential correspondence, and meeting coordination. You will liaise with internal stakeholders and clients to ensure smooth communication and timely execution of tasks at the CEO office.

The role requires 5–7 years of executive support experience, a graduate/postgraduate degree, and strong MS Office skills, with emphasis on Excel and PowerPoint.

Qualifications

• Graduate or Post Graduate degree required.
• 5–7 years of relevant experience in an Executive Assistant role.
• Excellent communication skills and calendar/meeting management capabilities.

Responsibilities

• Provides executive support and manages the CEO’s calendar and confidential correspondence.
• Acts as a bridge for smooth communication between the CEO’s office and internal functions.
• Ensures delivery and follow-up with stakeholders/clients per CEO Office requirements.
• Schedules and attends meetings, prepares MoM, and tracks action plans.
• Provides travel and calendar support during emergencies.
• Handles other administrative tasks for Chairman/CEO office.

Skills

Communication skills

Proactive

Strategic thinking

Executive support

Education

Graduate / Post Graduate

Tools

MS Office

Excel

PowerPoint

e-calendar

Job description

The purpose of this role is to serve as the primary point of contact for internal and external stakeholders on all matters about the CEO’s office.

Key Job Responsibilities

Provide executive support and meetings/calendar management

• Completes a broad variety of administrative tasks for the CEO which includes managing the calendar, composing, and preparing confidential correspondence and plans, coordinating, and ensuring the CEO’s schedule is followed and respected
• Act as a bridge for smooth communication between the CEO’s office and internal functions
• Ensure necessary delivery is completed/shared by respective stakeholder/ client basis the requirement at CEO Office
• Scheduling and attending meetings and preparing MoM, following up on action plans emerging from the same
• Provide support for travel and calendar during emergencies
• Other administrative works related to Chairman’s / CEO’s office.

Knowledge, Skills & Attributes

MS Office:must know about working on MS office primarily Excel and PowerPoint

Must have familiarity with office gadgets and applications i.e. e-calendar, printers, scanning, etc

Communication Skills

has excellent communication and listening skills, ability to explain complex information clearly and in a simplified manner, and ensure clear and transparent communications with stakeholders

Proactive

the role incumbent is expected to act proactively, anticipate needs, and follow through.

Executing with Excellence

Ensures tasks are completed as per agreed targets and timelines. Says no to follow up. Achieves and demonstrates a high level of productivity through personal effort

Strategic Thinking

Thinks out of the box and is curious and generates breakthrough ideas. Are you Are committed learner who learns from the experiences of self and others?

Educational Qualification – Graduate / Post Graduate

Experience – Overall 5 to 7 years of relevant experience in the Executive Assistant role