Executive Assistant to Managing Director

Danish Private Limited; Jaipur; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Danish Private Limited in Jaipur is seeking an experienced Executive Assistant to support the Managing Director. You will manage the MD's calendar, coordinate meetings, handle communication, and organize travel arrangements.

The role requires 3–7 years of EA/PA experience, excellent English, and strong discretion. MBA is preferred. You will prepare reports and presentations, track decisions, and ensure timely execution of priorities.

Qualifications

• Graduate in any discipline; MBA preferred.
• 3–7 years in an Executive Assistant or Personal Assistant role.
• Excellent written and verbal English.
• Proficient with MS Outlook, Excel, PowerPoint and calendar management.
• Location: Mahindra World City, Jaipur.

Responsibilities

• Manage the MD's calendar, appointments and daily schedule.
• Coordinate internal and external meetings and travel arrangements.
• Draft and manage executive emails, correspondence and communications; maintain confidentiality.
• Track action items, follow-ups and decisions; maintain trackers for priorities.
• Prepare presentations and reports; consolidate information for management reviews.

Skills

Time management

Executive coordination

Discretion

English communication

Multitasking

Education

Bachelor's degree; MBA preferred

Tools

MS Outlook

Excel

PowerPoint

Job description

Executive Assistant to Managing Director

Key Responsibilities

1. Calendar & Schedule Management

Manage the Managing Director's calendar, appointments and daily schedule.

Schedule and coordinate internal and external meetings, ensuring effective time management.

Prioritize meeting requests and resolve scheduling conflicts.

Organize meeting agendas and ensure the MD is well-prepared for upcoming engagements.

2. Executive Communication & Coordination

Act as the primary point of contact between the MD and internal departments, external stakeholders and business partners.

Draft and manage professional emails, correspondence and other executive communications.

Coordinate with department heads to obtain updates on key business matters.

Handle sensitive information with complete confidentiality and discretion.

3. Follow-ups & Task Management

Track action items, commitments and decisions arising from the MD's meetings.

Conduct regular follow-ups with department heads and relevant stakeholders to ensure timely completion of assigned tasks.

Maintain trackers for important business priorities, deadlines and pending matters.

Proactively identify delays and escalation critical issues to the MD.

4. Meeting & Travel Management

Coordinate management meetings, prepare agendas and record minutes of meetings (MOM).

Monitor the implementation of decisions and follow up on agreed action points.

Manage the MD's domestic and international travel arrangements, including flight bookings, hotel reservations and itineraries.

Coordinate travel schedules with business meetings and other commitments.

5. Executive Reporting & Support

Prepare presentations, reports, briefing notes and business summaries for the MD.

Consolidate information received from different departments for management review.

Maintain organized records of important correspondence, meeting minutes and executive documents.

Anticipate the MD's requirements and proactively support day-to-day executive priorities.

Candidate Requirements

Criteria

Qualification Requirement

Graduate in any discipline; MBA preferred

Experience 3–7 years in an Executive Assistant or Personal Assistant role

Communication Prior experience supporting an MD, CEO, Director or senior executive

Technical skills Excellent written and verbal English; MS Outlook, Excel, PowerPoint and calendar management

Core competencies Strong follow-up, time management, multitasking and executive coordination

Location Mahindra World City, Jaipur

Preferred Candidate Profile

Exceptional organizational and time-management skills.

Strong follow-up abilities and the confidence to coordinate directly with senior management.

Excellent professional communication and interpersonal skills.

Ability to anticipate requirements and work independently with minimal supervision.

High level of discretion when handling confidential business information.

Strong problem-solving skills and the ability to manage changing priorities.

Professional demeanor and attention to detail.

This position is exclusively focused on supporting the Managing Director. It does not involve general office administration, facility management, front-desk duties or routine HR responsibilities.

Salary: As per experience and qualifications.