Secretory To Dean

The Apollo Medical College; Hyderabad; Presencial; INR 450.000 - 650.000; Jornada completa

Descripción de la vacante

The Apollo Medical College in Hyderabad is seeking an experienced administrative professional to support the Dean. You will manage the Dean's calendar, handle correspondence, and prepare official letters and reports with precision and confidentiality.

As the senior administrator, you will coordinate meetings with HODs, faculty, staff, and external stakeholders, prepare agendas, take minutes, and follow up on action items to ensure smooth operations across committees and events.

Formación

• Proficiency in MS Word, Excel, PowerPoint, and document preparation.
• Excellent written and verbal communication in English; local languages a plus.
• Strong coordination, time management, multitasking, and record-keeping abilities.

Responsabilidades

• Manage the Deans daily calendar, appointments, and meeting schedules.
• Handle incoming and outgoing correspondence, emails, letters, and official communications.
• Prepare, type, proofread, and maintain official letters, notices, circulars, and reports.
• Maintain confidential files, records, documents, and office registers.
• Screen telephone calls, respond to routine inquiries, and direct requests to the appropriate personnel.
• Schedule meetings with HODs, faculty members, administrative staff, and external stakeholders.
• Prepare meeting agendas, notices, and supporting documents.
• Record and circulate minutes of meetings, as required.
• Follow up on action items and decisions taken during meetings.
• Coordinate arrangements for academic reviews, committee meetings, and institutional events.

Conocimientos

Communication

Organization

Multitasking

Herramientas

MS Word

Excel

PowerPoint

Email

Calendar management

Document preparation

Descripción del empleo

Role & responsibilities

• Manage the Deans daily calendar, appointments, and meeting schedules.
• Handle incoming and outgoing correspondence, emails, letters, and official communications.
• Prepare, type, proofread, and maintain official letters, notices, circulars, and reports.
• Maintain confidential files, records, documents, and office registers.
• Screen telephone calls, respond to routine inquiries, and direct requests to the appropriate personnel.
• Schedule meetings with HODs, faculty members, administrative staff, and external stakeholders.
• Prepare meeting agendas, notices, and supporting documents.
• Record and circulate minutes of meetings, as required.
• Follow up on action items and decisions taken during meetings.
• Coordinate arrangements for academic reviews, committee meetings, and institutional events.

Preferred candidate profile

• Computer Skills: Proficiency in MS Word, Excel, PowerPoint, email, calendar management, and document preparation.
• Communication: Excellent written and verbal communication skills in English; knowledge of local languages is an advantage.
• Organizational Skills: Strong coordination, time management, multitasking, and record-keeping abilities.