Executive Assistant To Managing Director

Agrya Consulting; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Agrya Consulting seeks a proactive Personal Assistant to the Managing Directors in Chennai. The role covers executive correspondence, calendar control, travel logistics, and cross‑department coordination. You will prepare documentation, reports, and meeting materials, while safeguarding sensitive information.

Ideal candidates will have prior senior management support, strong communication, and excellent MS Office skills, with the ability to work under pressure and meet tight deadlines.

Qualifications

• Excellent written and verbal communication with strong letter drafting skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook or Google Calendar.
• Strong organisation, time management, and multitasking ability.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and handle pressure and tight deadlines.
• Prior experience supporting senior management or directors is preferred.

Responsibilities

• Draft, proofread, and format letters, emails, memos, notices, and official communication on behalf of the Managing Directors.
• Prepare presentations, reports, meeting notes, and minutes of meetings (MoM).
• Maintain confidential records, both physical and digital.
• Manage and prioritise the MDs' daily, weekly, and monthly calendars; resolve conflicts.
• Plan and book travel, visas, and logistics; prepare itineraries and travel claims.
• Coordinate between MDs and department heads; follow up on actions and approvals.
• Organise board, review, client meetings and internal events; arrange venues and virtual setups.
• Screen calls, emails, and visitors; manage MD priorities and office supplies.

Skills

Communication

MS Office

Calendar management

Confidentiality

Multitasking

Professionalism

Education

Graduate degree

Secretarial certification or MBA

Tools

Outlook

Google Calendar

Job description

Roles and Responsibilities

1. Correspondence and documentation

• Draft, proofread, and format letters, emails, memos, notices, and official communication on behalf of the Managing Directors
• Prepare presentations, reports, meeting notes, and minutes of meetings (MoM)
• Maintain confidential records, both physical and digital

2. Calendar and schedule management

• Manage and prioritise the MDs' daily, weekly, and monthly calendars
• Schedule and reschedule meetings, calls, and appointments, resolving conflicts proactively
• Send timely reminders and prepare briefing notes before meetings

3. Interdepartmental coordination

• Act as the point of contact between the MDs and department heads
• Follow up on action items, deadlines, and pending approvals
• Collect and consolidate updates and MIS reports from departments for the MDs' review

4. Travel and logistics

• Plan and book flights, trains, hotels, and local transport
• Prepare detailed itineraries and handle visa or travel documentation where required
• Process travel expense claims and reimbursements

5. Meeting and event support

• Organise board meetings, review meetings, client meetings, and internal events
• Arrange venues, refreshments, and materials, and coordinate virtual meeting setups
• Handle visitor and guest reception for the MDs' office

6. Confidential and administrative support

• Handle sensitive information with strict discretion
• Screen calls, emails, and visitors, and manage the MDs' priorities
• Manage office supplies, vendor coordination, and invoice or bill follow-ups for the MD's office

7. Other duties

• Support special projects and ad hoc tasks assigned by the MDs
• Assist with personal administrative tasks where required (appointments, bookings, reminders)

Key Skills and Requirements

• Excellent written and verbal communication, with strong letter drafting skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook or Google Calendar
• Strong organisation, time management, and multitasking ability
• High level of professionalism, integrity, and confidentiality
• Ability to work independently and handle pressure and tight deadlines
• Prior experience supporting senior management or directors is preferred

Qualification

• Graduate in any discipline (a PA or secretarial certification or MBA is an added advantage)