Secretarial Trainee

Intelliroot Technologies; New Delhi; Hybrid; INR 500,000 - 900,000; Full time

Job summary

Intelliroot Technologies is seeking a dependable Secretary/Executive Assistant to support business activities, manage calendars, travel, and personal administration in a full-time hybrid role in India. The role requires clear communication, sound judgment, and consistent follow-through.

The ideal candidate will be fluent in English and Hindi, proficient with Excel/Office tools, and able to handle confidential information with discretion. Occasional travel may be required.

Qualifications

• Graduate in any discipline; preferably with 2-5 years of relevant experience.
• Strong spoken and written English and Hindi; Odia or Bengali is an advantage.
• Comfortable using Excel, Word, PowerPoint, email, calendars, Google Drive, and online booking platforms.
• Able to manage multiple priorities independently and maintain accurate records.
• Professional, punctual, resourceful, and comfortable interacting with senior stakeholders.
• Absolute discretion when handling personal, business, and financial information.
• Willingness to travel occasionally and offer reasonable flexibility for urgent coordination.

Responsibilities

• Manage calendars, appointments, meetings, reminders, and daily priorities.
• Draft and organise emails, letters, WhatsApp communications, presentations, and meeting notes.
• Coordinate with clients, employees, vendors, banks, accountants, and other stakeholders.
• Maintain a pending-action tracker and follow up until tasks are completed.
• Arrange flights, hotels, transport, itineraries, and supporting travel documents.
• Maintain confidential records, contact databases, agreements, and organised digital files.
• Track expenses, bills, receipts, and payment follow-ups; coordinate with the accounts team and maintain basic Excel records.
• Coordinate office staff, drivers, and service providers.
• Assist with research, events, and personal or household administration as required.
• Provide a concise daily update on completed work, pending matters, and decisions required.

Job description

Position: Secretary / Executive Assistant
Employment: Full-time/ Hybrid
Salary: Based on experience and capability

About the role

We are looking for a dependable, organised, and discreet professional to support business activities, appointments, travel, and personal administration. The role requires clear communication, sound judgment, and consistent follow-through.

Key responsibilities

• Manage calendars, appointments, meetings, reminders, and daily priorities.
• Draft and organise emails, letters, WhatsApp communications, presentations, and meeting notes.
• Coordinate with clients, employees, vendors, banks, accountants, and other stakeholders.
• Maintain a pending-action tracker and follow up until tasks are completed.
• Arrange flights, hotels, transport, itineraries, and supporting travel documents.
• Maintain confidential records, contact databases, agreements, and organised digital files.
• Track expenses, bills, receipts, and payment follow-ups; coordinate with the accounts team and maintain basic Excel records.
• Coordinate office staff, drivers, and service providers.
• Assist with research, events, and personal or household administration as required.
• Provide a concise daily update on completed work, pending matters, and decisions required.

Candidate requirements

• Graduate in any discipline; preferably with 25 years of relevant experience.
• Strong spoken and written English and Hindi; Odia or Bengali is an advantage.
• Comfortable using Excel, Word, PowerPoint, email, calendars, Google Drive, and online booking platforms.
• Able to manage multiple priorities independently and maintain accurate records.
• Professional, punctual, resourceful, and comfortable interacting with senior stakeholders.
• Absolute discretion when handling personal, business, and financial information.
• Willingness to travel occasionally and offer reasonable flexibility for urgent coordination.

Preferred experience

Previous work as a secretary, executive assistant, personal assistant, or office coordinator. Familiarity with Tally or Zoho Books would be an advantage.