Secretary (Business Administration)

Alliance Recruitment Agency; Ahmedabad District; On-site; INR 406,000 - 487,000; Full time

Job summary

Alliance Recruitment Agency in Ahmedabad, India, seeks an experienced Executive Assistant to manage calendars, schedule meetings, coordinate travel, and handle communications with precision.

The role requires a high school diploma (associate’s degree preferred), 10+ years of admin or secretarial experience, strong MS Office skills, and excellent English and Hindi communication.

Qualifications

• Minimum education: high school diploma; associate degree preferred.
• 10+ years of administrative or secretarial experience.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent English and Hindi written and verbal communication.
• Strong time management and multitasking abilities.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Conduct research and utilize research tools efficiently.
• Handle email, phone, and communication tasks with discretion and professionalism.
• Draft, edit, and prepare reports, presentations, and internal communications.
• Organize and maintain physical and digital filing systems.
• Take meeting minutes and follow up on action points.
• Oversee office supply procurement and vendor coordination.
• Maintain confidentiality of sensitive business information.

Skills

MS Office proficiency

English & Hindi communication

Scheduling & calendar management

Document preparation

Time management

Multitasking

Education

High School diploma

Associate's degree in Business Administration

Tools

MS Office Suite

Job description

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Conduct research and utilize research tools efficiently.
• Handle email, phone, and communication tasks with discretion and professionalism.
• Draft, edit, and prepare reports, presentations, and internal communications.
• Organize and maintain physical and digital filing systems.
• Take meeting minutes and follow up on action points.
• Oversee office supply procurement and vendor coordination.
• Maintain confidentiality of sensitive business information.

Required Qualifications

• Minimum: High School diploma; Preferred: Associate's degree in Business Administration.
• 10+ years of administrative or secretarial experience.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent English and Hindi communication skills (written and verbal).
• Well-versed in customer service, scheduling, and document preparation.
• Strong time management and multitasking abilities.

Compensation & Work Hours

• Salary: ₹40,000/month
• Working Hours: 10:00 AM - 6:00 PM