Personal Secretary

Gorantla Geosynthetics Limited; Chennai; Sur place; INR 600 000 - 900 000; Plein temps

Résumé du poste

Gorantla Geosynthetics Limited is seeking an experienced Executive & Personal Secretary to support the Managing Director. This role involves managing calendars, arranging meetings, and handling correspondence with clients and partners.

You will also coordinate travel, meetings at events, and cross‑functional administrative tasks, ensuring confidential handling of information and timely follow-ups. Strong English is essential; Tamil or Hindi is a plus.

Qualifications

• Graduate with 5-10 years experience as Personal Secretary or EA.
• Excellent English; Tamil and Hindi are advantageous.
• Proficiency in MS Word, Excel, PowerPoint, Outlook.

Responsabilités

• Manage the MD's daily schedule, calendar, appointments, meetings, and reminders.
• Coordinate and prioritise meetings with clients, vendors, government officials, consultants, investors, and other stakeholders.
• Plan and coordinate domestic and international travel, flights, hotels, and itineraries; accompany MD to events when required.
• Coordinate with Finance, HR, Projects, Sales, and Admin to prepare reports and management documents; maintain confidential records.

Connaissances

MS Word

MS Excel

PowerPoint

Outlook

Calendar-management

Communication

Organization

Formation

Any graduate

Outils

MS Office

Description du poste

Key Responsibilities

1. Executive & Personal Secretarial Support

• Manage the MD's daily schedule, calendar, appointments, meetings, and reminders.
• Coordinate and prioritise meetings with clients, vendors, government officials, consultants, investors, and other business stakeholders.
• Handle phone calls, emails, correspondence, and follow-ups on behalf of the MD.
• Prepare meeting agendas, briefing notes, presentations, minutes of meetings, and action-point trackers.
• Maintain confidential files, business documents, records, and correspondence.
• Ensure timely follow-up on instructions given by the MD to various departments.

2. Business Travel & Event Coordination

• Plan and coordinate domestic and international travel, including flights, hotels, local transportation, and itineraries.
• Accompany the MD to business meetings, conferences, exhibitions, trade shows, seminars, and industry events, whenever required.
• Coordinate registrations, visitor passes, event schedules, meeting appointments, and networking engagements.
• Assist in arranging client and business-partner meetings during exhibitions and trade events.
• Prepare travel itineraries, expense statements, supporting bills, and post-travel reports.
• Be flexible to travel within India and overseas based on business requirements.

3. Business & Administrative Coordination

• Coordinate with the company's departments, including Finance, Accounts, HR, Projects, Sales, and Administration.
• Track pending tasks, deadlines, commitments, and important business decisions.
• Assist in preparing reports, presentations, business proposals, and management documents.
• Coordinate with customers, suppliers, consultants, event organisers, and other external stakeholders.
• Support the MD in professional networking and maintaining business relationships.

4. Documentation & Confidentiality

• Maintain organised digital and physical records of meetings, travel, correspondence, and business documents.
• Handle confidential company information with discretion.
• Ensure timely submission of travel bills, expense claims, and other administrative documents.
• Use MS Office, email, calendars, spreadsheets, and online meeting tools effectively.

Eligibility & Desired Skills

• Any graduate; a degree in Business Administration, Commerce, or a related field is preferred.
• 5-10 years of experience as a Personal Secretary, Executive Assistant, Management Assistant, or Secretary to a senior executive.
• Excellent spoken and written English; knowledge of Tamil and Hindi is an advantage.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and calendar-management tools.
• Strong organisational, communication, coordination, and time-management skills.
• Professional appearance, positive attitude, initiative, and a service-oriented mindset.
• Ability to manage multiple priorities and work with senior management.
• Willingness to undertake domestic and international business travel as required.
• Ability to handle sensitive and confidential information responsibly.

Preferred Candidate Profile

• Experience supporting a Managing Director, CEO, Founder, or senior business executive.
• Experience coordinating business travel, conferences, exhibitions, trade shows, and corporate events.
• Strong follow-up skills and the ability to work independently with minimal supervision.
• A proactive, dependable, well-presented, and detail-oriented professional.

Additional Information

• The role involves occasional domestic and international travel.
• Flexibility in working hours may be required during business travel, conferences, exhibitions, and important meetings.
• Salary will be commensurate with experience, skills, and suitability for the role.