Personal Secretary

AZAD ROLLING SHUTTERS AND CONSTRUCTION; Maharashtra; On-site; INR 279,000 - 837,000; Full time

Benefits offered by this job

Mentorship from senior leadership

Career advancement pathways

In-person corporate environment

Job summary

AZAD ROLLING SHUTTERS AND CONSTRUCTION in Maharashtra, India, is seeking a highly organized Personal Secretary to support senior management with executive calendar, travel logistics, and confidential correspondence. You will interact with internal teams and external partners, drafting letters and preparing presentations.

Role requires 0–3 years, strong English communication, proficiency in MS Office and Google Workspace, and a professional demeanor to manage gatekeeping and board-level

Qualifications

• Bachelor's degree in Business Admin, Communications, Commerce, or related field preferred; 10+2 completed.
• 0–3 years in administrative support or secretarial roles; fresh graduates encouraged.
• Excellent English communication, both written and spoken.
• Proficiency in MS Office and Google Workspace; strong organizational skills.
• Professional presence with confidential handling of information.

Responsibilities

• Manage executive calendar and travel logistics.
• Serve as primary contact for stakeholders and visitors.
• Draft and edit formal correspondence and memos.
• Prepare briefing documents and polished presentation decks.
• Coordinate board meetings and record minutes.

Skills

English communication

Executive support

Discretion & confidentiality

Multi-tasking

Professional demeanor

Education

Bachelor's degree in Business Administration, Communications, Commerce, or related field

Higher Secondary (10+2) completed

Tools

MS Office

Google Workspace

Job description

Job Title: Personal Secretary

Employment Type: Full-time

Industry: [Insert Industry, e.g., Real Estate / Corporate / Media / Consulting]

Compensation: ₹25,000 – ₹75,000 per month (commensurate with experience and skill set)

Role Overview

We are seeking a confident, articulate, and highly organized Personal Secretary to provide high-level administrative, organizational, and secretarial support to senior management.

Serving as the central point of contact for internal and external stakeholders, the ideal candidate pairs sharp multitasking abilities with an executive-level presence, seamless communication skills, and absolute confidentiality.

Key Responsibilities

• Executive Calendar & Travel Management
• Proactively organize and maintain executive calendars, meetings, and appointment schedules.
• Plan and coordinate complex travel logistics, including flights, accommodation, and detailed itineraries.
• Client & Stakeholder Relations
• Serve as a poised, professional first point of contact for high-profile clients, business partners, and guests.
• Maintain relationship etiquette and ensure visitors receive an exceptional, professional reception.
• Communication & Correspondence
• Screen and prioritize incoming phone calls, inquiries, and emails.
• Draft, edit, and send clear, formal corporate correspondence and internal memos.
• Documentation & Presentation Support
• Prepare executive briefing documents, official letters, meeting materials, and polished presentation decks.
• Maintain clean, organized digital and physical record systems.
• Meeting Facilitation
• Coordinate board meetings, executive briefings, and conference calls.
• Prepare agendas in advance and accurately record minutes and follow-up action items.
• Office & Task Coordination
• Liaise cross-functionally across departments and coordinate with external vendors to keep day-to-day operations smooth.
• Manage ad-hoc executive assignments and prioritize competing deadlines efficiently.

Candidate Profile & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Commerce, or a related field preferred (minimum 10+2 / Higher Secondary completed).
• Experience: 0–3 years in administrative support, secretarial roles, front-office operations, or client-facing executive coordination. Motivated fresh graduates with exceptional interpersonal presence are encouraged to apply.
• Professional Presence & Demeanor:
• Impeccable professional grooming and poise suitable for executive and client-facing settings.
• Confident, polished social demeanor with mature business etiquette.
• Key Skills:
• Exceptional spoken and written English communication skills; fluency in additional languages is a plus.
• Strong working proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• High emotional intelligence, discretion, and strict commitment to non-disclosure and confidentiality.
• Demonstrated ability to prioritize tasks under tight deadlines without compromising detail.

Compensation & Benefits

• Salary: ₹25,000 – ₹75,000 per month (fixed + performance incentives negotiable based on credentials)
• Well-appointed corporate working environment
• Direct mentorship from senior leadership and clear career advancement pathways

Job Types: Full-time, Fresher

Pay: ₹20,000.00 - ₹80,000.00 per month

Work Location: In person