Receptionist cum Admin & HR Coordinator

ROKADE Group of Companies; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

ROKADE Group of Companies in Mumbai seeks a Receptionist cum Admin & HR Coordinator who is smart, presentable and well-organized to be the first point of contact for visitors, clients and employees while supporting daily admin and HR activities.

The ideal candidate should have excellent communication, professional etiquette and a positive attitude, with strong coordination skills to work effectively with multiple departments and maintain records, calendars, meetings and travel arrangements.

Qualifications

• Graduate in HR, Business Administration, Commerce or related field.
• Professional appearance with strong interpersonal and communication skills.
• Experience in corporate reception, hospitality, guest relations, or front office is advantageous.
• Proficiency in MS Office suite.

Responsibilities

• Welcome and assist visitors, clients, and guests professionally while managing front-desk operations.
• Handle incoming calls, emails, inquiries, and meeting-room bookings.
• Manage day-to-day office administration, including stationery, courier services, records, contracts, and asset documentation.
• Coordinate interview schedules, onboarding formalities, attendance records, and employee documentation.
• Draft and circulate internal communications, maintain calendars, and coordinate meetings.
• Support travel arrangements, office events, and employee engagement activities.
• Coordinate with various departments to ensure smooth communication and efficient operations.
• Maintain confidentiality of company and employee information.
• Ensure adherence to company policies, procedures, and administrative guidelines.

Skills

Excellent communication

Professional appearance

MS Office proficiency

Interpersonal skills

Organizational skills

Customer-service mindset

Education

Graduate in HR/BA/Commerce

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Job Description

Position: Receptionist cum Admin & HR Coordinator

Department

Administration & HR

Location

Mumbai / Maharashtra

Experience

1-3 Years

Job Summary

We are looking for a smart, presentable, proactive, and well-organized Receptionist cum Admin & HR Coordinator to be the first point of contact for visitors, clients, and employees while supporting day-to-day administrative and HR activities.

The ideal candidate should have excellent communication skills, professional etiquette, a positive attitude, and strong coordination abilities to work effectively with multiple departments.

Key Responsibilities

• Welcome and assist visitors, clients, and guests professionally while managing front-desk operations.
• Handle incoming calls, emails, inquiries, and meeting-room bookings.
• Manage day-to-day office administration, including stationery, courier services, records, contracts, and asset documentation.
• Coordinate interview schedules, onboarding formalities, attendance records, and employee documentation.
• Draft and circulate internal communications, maintain calendars, and coordinate meetings.
• Support travel arrangements, office events, and employee engagement activities.
• Coordinate with various departments to ensure smooth communication and efficient operations.
• Maintain confidentiality of company and employee information.
• Ensure adherence to company policies, procedures, and administrative guidelines.

Required Skills

• Graduate in HR, Business Administration, Commerce, or a related field.
• Professional appearance with excellent interpersonal and communication skills.
• Experience in corporate reception, hospitality, guest relations, hotel front office, or travel desk operations will be an advantage.
• Proficiency in MS Office - Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, time-management, and coordination skills.
• Positive attitude with a customer-service-oriented approach.
• Strong attention to detail and ability to handle multiple responsibilities efficiently.