Receptionist | 1-5yr Exp | Andheri - Female Only

Indira Ivf Hospital; Mumbai; On-site; INR 180,000 - 300,000; Full time

Job summary

Indira Ivf Hospital is seeking a front desk administrator to greet visitors and manage a professional reception area in Mumbai. You will answer calls, screen inquiries, maintain logs, coordinate meetings, and handle mail and courier deliveries.

The role includes data entry, filing, and travel logistics support as needed. Ideal candidates will exhibit strong communication skills, a customer-service mindset, and meticulous attention to detail, with professionalism and confidentiality in handling

Qualifications

• Strong communication and interpersonal skills.
• Customer service orientation.
• Good time management and ability to multitask.
• High attention to detail and accuracy.
• Strong problem-solving skills when handling inquiries.
• Professional telephone etiquette and clear communication.
• Effective administrative coordination and organization.
• Professionalism and confidentiality in handling information.

Responsibilities

• Welcome visitors, clients, and employees in a courteous and professional manner.
• Manage the front desk and maintain a clean and organized reception area.
• Answer, screen, and forward incoming phone calls.
• Handle visitor registrations and maintain visitor logs.
• Coordinate meeting room bookings and visitor arrangements.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Assist with administrative support, including data entry, filing, scanning, and document management.
• Coordinate office supplies and maintain inventory records.
• Support travel arrangements, accommodations, and meeting logistics when required.
• Communicate effectively with internal departments and external stakeholders.
• Ensure compliance with company security and visitor management procedures.

Skills

Communication

Customer service

Time management

Attention to detail

Problem solving

Telephone etiquette

Administrative coordination

Confidentiality

Job description

Role & responsibilities

• Welcome visitors, clients, and employees in a courteous and professional manner.
• Manage the front desk and maintain a clean and organized reception area.
• Answer, screen, and forward incoming phone calls.
• Handle visitor registrations and maintain visitor logs.
• Coordinate meeting room bookings and visitor arrangements.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Assist with administrative support, including data entry, filing, scanning, and document management.
• Coordinate office supplies and maintain inventory records.
• Support travel arrangements, accommodations, and meeting logistics when required.
• Communicate effectively with internal departments and external stakeholders.
• Ensure compliance with company security and visitor management procedures.

Preferred candidate profile

• Communication and interpersonal skills
• Customer service orientation
• Time management
• Attention to detail
• Problem-solving skills
• Telephone etiquette
• Administrative coordination
• Professionalism and confidentiality