For FRONT DESK Receptionist AND Administrator

Randstad; Mumbai City; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Randstad in Nariman Point, Mumbai, seeks a Front Desk Receptionist & Administrator with 7+ years of experience. The role covers front desk management, administrative support, and coordination with HR/Administration to ensure smooth day-to-day office operations.

The candidate should be proficient in Hindi, English, and Marathi, with strong communication skills and a professional demeanor. Mumbai location; Graduate or above required.

Qualifications

• Graduate or above
• Proficiency in Hindi, English, and Marathi
• Strong communication and multitasking abilities
• Proficiency in MS Office and telephone handling systems

Responsibilities

• Greet and assist visitors, manage front desk with warmth and professionalism.
• Coordinate general administrative tasks, filing, photocopying, scanning, and procurement.
• Maintain attendance, vendor liaison, and office equipment AMC/maintenance.

Skills

Front desk operations

Multilingual: Hindi/English/Marathi

Education

Graduate or above

Tools

MS Office

Telephone handling systems

Job description

HIRING FOR FRONT DESK RECEPTIONIST AND ADMINISTRATOR

Position Title: Front Desk Receptionist & Administrator

Department: HR & Administration

Location: Nariman Point, Mumbai

Experience: Minimum 7 Years

Education Qualification: Graduate or Above

Languages Required: Proficiency in Hindi, English, and Marathi

Role Overview:

The Front Desk Receptionist & Administrator serves as the first point of contact for visitors

and plays a key role in managing front-desk activities and supporting general administrative

operations. This role requires excellent communication skills, a warm and professional

demeanor, and the ability to manage multiple tasks efficiently, ensuring smooth day-to-day

office functioning and a welcoming environment.

Key Responsibilities:

Front Office Management:

• Greet and welcome visitors with professionalism and warmth
• Manage the reception area to ensure it is tidy, presentable, and well-maintained
• Handle incoming and outgoing calls, emails, and couriers
• Maintain a visitor logbook and issue visitor passes as required
• Provide accurate information and assist visitors and employees with inquiries

Administrative Support:

• Handle general administrative tasks including photocopying, scanning, and filing
• Maintain inventory of office supplies and coordinate procurement
• Manage internal communication notices, circulation of documents, and announcements
• Coordinate with housekeeping and pantry staff to ensure smooth facility management
• Support scheduling of meetings, bookings for conference rooms, and managing refreshments
• Assist HR/Admin team with documentation, travel arrangements, and logistics as required

Record Keeping & Coordination:

• Maintain attendance records for support staff
• Assist in maintaining service contracts and AMCs for office equipment
• Liaise with vendors and service providers for routine office maintenance
• Ensure upkeep and functionality of all front office systems

Desired Candidate Profile:

• Prior experience in front office/reception and/or administrative roles
• Familiarity with office operations, visitor handling, and coordination tasks
• Strong verbal and written communication skills in Hindi and English
• Proficiency in MS Office (Word, Excel, Outlook) and telephone handling systems
• Ability to multitask, prioritize responsibilities, and handle sensitive information with discretion
• Organized, punctual, and proactive with attention to detail
• Pleasant telephone etiquette and the ability to communicate effectively with people at all levels
• Well-groomed, professional appearance with a welcoming and courteous demeanor
• Customer-centric approach with a focus on delivering a positive first impression