Receptionist and Office Administration Executive

Khavyasree Infra; Hyderabad; On-site; INR 350,000 - 550,000; Full time

Job summary

Khavyasree Infra in Hyderabad, Telangana is looking for a seasoned Front Office Administrator to manage the reception, handle documentation, and oversee general office operations on-site. You will greet visitors, coordinate meetings, and ensure smooth communication with vendors and government offices.

The role requires 5+ years of front-office experience, strong drafting and written communication, and proficiency in MS Word, Excel, PowerPoint, Google Workspace, and English.

Qualifications

• 5+ years of experience in reception, front-office management, office administration, or back-office operations.
• Any Graduate; B.Com, BBA, BA, B.Sc, or equivalent preferred.
• Excellent verbal and written communication skills, with the confidence to interact with senior stakeholders and visitors.
• Strong drafting skills able to independently compose clear, professional letters and emails.
• Presentable and well-groomed with a professional appearance for client-facing roles.
• Good spoken and written English; Telugu proficiency required; Hindi is an advantage.
• Proficiency in MS Word, Excel, PowerPoint, Google Workspace, and email communication.

Responsibilities

• Manage the reception desk and be the first point of contact for visitors and callers.
• Direct visitors professionally and handle routine inquiries.
• Manage appointments, meetings, calls, couriers and correspondence.
• Keep front office professional, welcoming and organized.
• Prepare letters, forms, and official communications.
• Submit forms for government departments, banks and agencies.
• Compile documents, checklists, and ensure submissions are complete.
• Handle printing, scanning, PDFs and formatting.
• Track submissions, acknowledgements, deadlines and follow-ups.
• Visit offices for routine submissions and follow-ups.
• Maintain organized physical and digital files and records.
• Manage document repositories, templates and filing systems.
• Keep stationery stocked and office supplies in check.
• Coordinate courier, printing, and routine service needs.
• Maintain records of bills, receipts and admin docs.
• Support Founder and management with admin tasks.
• Draft, proofread and format documents and presentations.
• Coordinate meetings and follow up on action items.
• Communicate with consultants, vendors, government offices and stakeholders.

Skills

5+ years experience

Front office management

Communication skills

Drafting skills

Presentable appearance

MS Word

MS Excel

PowerPoint

Google Workspace

English proficiency

Telugu language

Hindi advantage

Education

Graduate degree

Tools

MS Word

MS Excel

PowerPoint

Google Workspace

Email communication

Job description

Key Responsibilities

Reception & Front Office

• Manage the reception desk and serve as the first point of contact for visitors and callers.
• Receive and direct visitors professionally, and handle routine enquiries with poise and confidence.
• Manage appointments, meetings, incoming/outgoing calls, couriers, and correspondence.
• Maintain a professional, welcoming, and well-organized front-office environment at all times.

Documentation & Submissions

• Prepare letters, applications, forms, official communications, and other business documents.
• Fill and submit online/offline forms for government departments, banks, institutions, and other organizations.
• Compile supporting documents, prepare checklists, and ensure submissions are complete and accurate.
• Handle printing, scanning, photocopying, PDF preparation, and document formatting.
• Track submissions, acknowledgements, reference numbers, deadlines, and follow-ups.
• Visit relevant offices/institutions as required for routine document submission and follow-up.

Office Administration & Records

• Maintain organized physical and digital files and company records.
• Manage document repositories, templates, and filing systems.
• Maintain stationery, office supplies, and basic administrative inventory.
• Coordinate courier, printing, office maintenance, and routine service requirements.
• Maintain basic administrative records, bills, receipts, and office-related documentation.

Management Support

• Provide administrative and documentation support to the Founder and management team.
• Draft, proofread, and format documents, meeting materials, presentations, and correspondence with a high standard of accuracy.
• Coordinate meetings, maintain action points, and follow up on pending activities.
• Communicate and coordinate with consultants, vendors, government offices, and other stakeholders.

Required Skills & Qualifications

• 5+ years of experience in reception, front-office management, office administration, or back-office operations.
• Any Graduate; B.Com, BBA, BA, B.Sc, or equivalent preferred.
• Excellent verbal and written communication skills, with the confidence to interact with senior stakeholders and visitors.
• Strong drafting skills able to independently compose clear, professional letters, emails, and official correspondence.
• Presentable and well-groomed, with a polished, professional appearance suited to a client- and visitor-facing role.
• Good spoken and written English; Telugu proficiency required; Hindi is an advantage.
• Proficiency in MS Word, Excel, PowerPoint, Google Workspace, and email communication.
• Good typing, internet research, online form-filling, and PDF/document-handling skills.
• Strong attention to detail and accuracy.

Candidate Profile

We are looking for someone who is:

• Presentable, polished, and confident in a front-facing role.
• Articulate, with strong interpersonal and communication skills.
• A capable and precise writer/drafter of official communication.
• Organized, responsible, and experienced in independently running a front office.i>
• Detail-oriented and accurate.
• Proactive, and comfortable managing multiple administrative priorities.
• Trustworthy and able to maintain confidentiality.
• Preference will be given to women candidates.

Work Location: In person