Office Administrator

Lakshmikumaran and Sridharan attorneys; Hyderabad; On-site; INR 279,000 - 446,400; Full time

Job summary

Lakshmikumaran and Sridharan attorneys in Hyderabad is seeking an Admin cum Front Office Executive to manage reception duties and assist clients with their needs. You will be responsible for greeting guests, managing phone calls, and maintaining office supplies.

Ideal candidates will have 2-6 years of relevant experience and proficiency in Microsoft Office. Exceptional organizational and communication skills are crucial for this role to ensure efficient front office operations.

Qualifications

• 2-6 years of experience as a Receptionist, Front Office Representative, or similar role.
• Hands-on experience with office equipment (e.g., fax machines and printers).

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen and forward incoming phone calls.
• Maintain office security by following safety procedures.
• Order front office supplies and keep inventory of stock.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service attitude

Multitasking

Proactive problem-solving

Education

2-6 years experience in similar role

Proficiency in Microsoft Office Suite

Job description

Hiring for an Admin cum Front office Executive for Hyderabad location

Key Accountabilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures).
• Provide basic and accurate information in person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodation and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Maintaining database, good with excel.
• Co ordinating for Visa applications

Desired Skills and Competencies

• Excellent attention to detail and organizational skills.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude

Experience and Education

• 2-6 years of experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g., fax machines and printers)