Front Office Executive / Receptionist

Jodas Expoim; Hyderabad; On-site; INR 240,000 - 360,000; Full time

Job summary

Jodas Expoim is seeking a Front Office Executive/Receptionist to manage front desk operations and provide administrative support. The role involves greeting visitors, handling calls, maintaining visitor logs, and assisting with HR onboarding and scheduling.

The ideal candidate is a graduate with 1–3 years of front-office experience, fluent in English, Hindi, and Telugu, with strong MS Office skills and a professional demeanor.

Qualifications

• Graduate in any discipline (preferred).
• 1–3 years of experience in a front office/receptionist/admin role (freshers with good communication skills may also be considered).
• Fluency in English, Hindi, and Telugu (verbal) is mandatory.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors, guests, and clients in a professional and friendly manner.
• Manage incoming calls, direct them to the appropriate department/person, and take messages when needed.
• Maintain the visitor log/register and issue visitor passes as per company policy.
• Handle inquiries and provide accurate information about the company/services.
• Maintain office supplies inventory and coordinate procurement/ordering as needed.
• Assist in scheduling meetings, booking conference rooms, and coordinating appointments.
• Support HR with basic activities like new joiner welcome, ID card issuance, etc.

Skills

Front desk operations

Communication

Multitasking

MS Office

Professional demeanor

Education

Graduate in any discipline

Tools

EPABX/phone systems

Printers/Scanners

Job description

Role Summary

We are looking for a presentable, well-organized Front Office Executive/Receptionist to manage front desk operations and support day-to-day administrative activities. The ideal candidate will be the first point of contact for visitors and callers, ensuring a professional and welcoming experience while also handling office administration tasks efficiently.

Key Responsibilities

Front Desk Operations

• Greet and welcome visitors, guests, and clients in a professional and friendly manner
• Manage incoming calls, direct them to the appropriate department/person, and take messages when needed
• Maintain the visitor log/register and issue visitor passes as per company policy
• Handle inquiries and provide accurate information about the company/services
• Manage courier and mail receiving, sorting, and dispatching
• Keep the reception area tidy, organized, and presentable at all times
• Coordinate with security and housekeeping staff for smooth front office functioning

Administrative Support

• Maintain office supplies inventory and coordinate procurement/ordering as needed
• Assist in scheduling meetings, booking conference rooms, and coordinating appointments
• Support HR with basic activities like new joiner welcome, ID card issuance, etc. (if applicable)
• Maintain and update employee/attendance registers as required
• Assist in travel and accommodation bookings for employees/guests
• Handle filing, documentation, and record-keeping (physical and digital)
• Coordinate with vendors for office maintenance, stationery, pantry supplies, etc.
• Support in organizing company events, meetings, or small in-office activities
• Assist other departments with ad-hoc administrative tasks as required

Required Skills & Qualifications

• Graduate in any discipline (preferred)
• 1–3 years of experience in a front office/receptionist/admin role (freshers with good communication skills may also be considered)
• Fluency in English, Hindi, and Telugu (verbal) is mandatory
• Excellent verbal and written communication skills
• Pleasant and professional personality with good interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Basic knowledge of office equipment (EPABX/phone systems, printers, scanners)
• Ability to handle confidential information with discretion