Receptionist

KGK Group; Jaipur; On-site; INR 250,000 - 350,000; Full time

Job summary

KGK Group is seeking a receptionist to be the first point of contact for visitors and callers in Jaipur. The role involves greeting guests, directing calls, and maintaining a welcoming reception area.

The candidate should be proficient in MS Office (Word, Excel), well groomed, and capable of handling mail, scheduling, and basic administrative tasks with a cordial and professional demeanor.

Qualifications

• Excellent communication and active listening skills required.
• Proficient in MS Office (Word, Excel).
• Well groomed and presentable appearance expected.

Responsibilities

• Greet and welcome visitors and callers as the first point of contact.
• Answer and direct incoming calls to the appropriate person or department, taking messages when needed.
• Maintain a clean, tidy, and presentable reception area at all times.
• Handle mail and deliveries including sorting and distribution.
• Schedule appointments, manage calendars, and book conference rooms.
• Monitor office supplies and place orders to ensure stock levels.
• Provide information and directions to visitors and assist with general inquiries.
• Assist with routine administrative tasks such as data entry, filing, and photocopying.

Skills

Communication

Active listening

Grooming

Tools

MS Office

Job description

Role & responsibilities:

1. Greeting and Welcoming: Providing a friendly and professional first impression for visitors and callers.

2. Answering Phones: Managing incoming calls, directing them to the appropriate person or department, and taking messages.

3. Managing the Reception Area: Ensuring the reception area is clean, tidy, and presentable.

4. Handling Mail and Deliveries: Receiving, sorting, and distributing incoming and outgoing mail and packages.

5. Scheduling Appointments: Managing calendars, scheduling meetings, and booking conference rooms.

6. Maintaining Office Supplies: Monitoring inventory and ordering supplies as needed.

7. Providing Information and Assistance: Answering general inquiries and providing directions or assistance to visitors.

8. Administrative Tasks: Assisting with tasks like data entry, filing, and photocopying.

Preferred candidate profile:

1. Good on Communication and excellent active listening skills.

2. Skilled with MS Office (Word, Excel)

3. Well Groomed and presentable