Receptionist

Nestoria Buildcon Group; Ahmedabad District; On-site; INR 180,000 - 240,000; Full time

Job summary

Nestoria Buildcon Group is seeking a proactive receptionist to manage front-desk activities and support smooth office operations. You will greet visitors, route inquiries, and coordinate meetings while maintaining accurate records and a professional environment.

The role requires strong communication, organization, and a customer-focused approach, with proficiency in MS Office tools and calendar management. This position is based on-site in India.

Qualifications

• Strong communication, interpersonal, and organizational skills.
• High level of professionalism, courtesy, and a customer-focused approach.
• Excellent time-management and prioritization skills.
• Ability to multitask and handle multiple responsibilities efficiently.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong attention to detail and accuracy in maintaining records and handling information.
• Well-versed in visitor management and calendar management systems.

Responsibilities

• Greet, welcome, and direct visitors to the appropriate person or department.
• Notify relevant employees when visitors arrive and assist with visitor coordination.
• Monitor security and telecommunications systems to ensure smooth and secure operations.
• Respond to visitors inquiries, phone calls, and emails, providing accurate and relevant information.
• Maintain updated visitor, employee, and department directories, records, and logs.
• Follow office security procedures, including maintaining visitor logbooks and issuing visitor badges.
• Maintain a clean, organized, and professional reception area in accordance with office policies, rules, and regulations.
• Coordinate meetings, appointments, schedules, and travel arrangements for clients and customers as required.
• Maintain records of office supplies, inventory, and related expenses.
• Receive and sign for deliveries, mail, and packages, and ensure they are distributed to the appropriate departments or employees.

Skills

Strong communication

Interpersonal skills

Organizational skills

Professionalism

Time management

Multitasking

Attention to detail

Education

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Role & responsibilities

• Greet, welcome, and direct visitors to the appropriate person or department.
• Notify relevant employees when visitors arrive and assist with visitor coordination.
• Monitor security and telecommunications systems to ensure smooth and secure operations.
• Respond to visitors inquiries, phone calls, and emails, providing accurate and relevant information.
• Maintain updated visitor, employee, and department directories, records, and logs.
• Follow office security procedures, including maintaining visitor logbooks and issuing visitor badges.
• Maintain a clean, organized, and professional reception area in accordance with office policies, rules, and regulations.
• Coordinate meetings, appointments, schedules, and travel arrangements for clients and customers as required.
• Maintain records of office supplies, inventory, and related expenses.
• Receive and sign for deliveries, mail, and packages, and ensure they are distributed to the appropriate departments or employees.

Preferred candidate profile

• Strong communication, interpersonal, and organizational skills.
• High level of professionalism, courtesy, and a customer-focused approach.
• Excellent time-management and prioritization skills.
• Ability to work effectively with others, multitask, and handle multiple responsibilities efficiently.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong attention to detail and accuracy in maintaining records and handling information.
• Well-versed in visitor management and calendar management systems.