Reception and Administrative

Theorylight; Jammu district; On-site; INR 300,000 - 480,000; Full time

Job summary

The Theorylight team seeks a proactive Reception and Administrative Executive to be the first point of contact for visitors and clients. You will manage the reception area, coordinate meetings, handle mail, and support multiple departments with scheduling, reports, and events.

Ideal candidates will be organized, personable, and efficient, with 2–4 years of relevant experience and strong communication skills. Proficiency in MS Office and a professional demeanor are essential.

Qualifications

• Bachelor's degree or equivalent in any relevant field.
• 2-4 years of experience in a reception or administrative role, preferably in a corporate environment.
• Excellent communication and interpersonal skills, with a customer-service orientation.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional appearance and demeanor.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Attention to detail and the ability to maintain confidentiality.

Responsibilities

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Manage the reception area, ensuring it is clean, organized, and well-maintained.
• Answer and direct phone calls, responding to inquiries and relaying messages accurately.
• Handle incoming and outgoing mail, packages, and deliveries.
• Coordinate meeting room bookings, ensuring rooms are prepared and set up as needed.
• Provide administrative support to different departments, including scheduling meetings, managing calendars, and preparing reports.
• Assist in the organization of company events, meetings, and staff functions.
• Maintain office supplies inventory by checking stock levels and placing orders when necessary.
• Prepare and manage documentation, filing, and data entry tasks.
• Assist the HR and management teams with administrative tasks as required.
• Handle travel and accommodation arrangements for staff when necessary.
• Ensure timely and accurate communication with internal and external stakeholders.
• Handle confidential and sensitive information with discretion.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

MS Office

Professional appearance

Attention to detail

Confidentiality

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

Overview

The Reception and Administrative Executive is the first point of contact for visitors and clients, providing a welcoming and professional environment. This role involves managing the reception area, handling administrative duties, and supporting various departments within the organization. The ideal candidate is organized, personable, and efficient, with the ability to multitask and manage a variety of responsibilities.

Responsibilities

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Manage the reception area, ensuring it is clean, organized, and well-maintained.
• Answer and direct phone calls, responding to inquiries and relaying messages accurately.
• Handle incoming and outgoing mail, packages, and deliveries.
• Coordinate meeting room bookings, ensuring rooms are prepared and set up as needed.

• Provide administrative support to different departments, including scheduling meetings, managing calendars, and preparing reports.

• Assist in the organization of company events, meetings, and staff functions.

• Maintain office supplies inventory by checking stock levels and placing orders when necessary.
• Prepare and manage documentation, filing, and data entry tasks.
• Assist the HR and management teams with administrative tasks as required.

• Handle travel and accommodation arrangements for staff when necessary.
• Ensure timely and accurate communication with internal and external stakeholders.
• Handle confidential and sensitive information with discretion.

Qualifications

• Bachelor's degree or equivalent in any relevant field.
• 2-4 years of experience in a reception or administrative role, preferably in a corporate environment.
• Excellent communication and interpersonal skills, with a customer-service orientation.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional appearance and demeanor.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Attention to detail and the ability to maintain confidentiality