Project Coordinator

Integrated Personnel Services; Pune District; On-site; INR 360,000 - 440,000; Full time

Job summary

Integrated Personnel Services in Pune is seeking a Project Coordinator with about 3 years of coordination experience to support the Projects department. You will manage order details, liaise with customers, and work with sales and installation teams to ensure timely execution.

The role involves initiating contact with customers post-order, reviewing orders, monitoring status, expediting ship dates, coordinating deliveries and installations, and documenting punch-list items.

Qualifications

• Coordination and administrative experience; minimum 5 years experience
• High School Diploma minimum, post-secondary education preferred
• Proficient in Hedberg
• Excellent working knowledge of current Microsoft Office including Excel, Outlook and Word
• Experience with customer interfacing, both internal and external clients
• Experience with Office Furniture and related services is helpful
• Experience in Project implementation
• Strong administrative skills with sharp attention to detail
• Excellent organizational skills
• Excellent problem-solving skills & multitasking capabilities
• Ability to perform well in a team environment
• Available to resolve installation issues during non-regular working hours via mobile phone.

Responsibilities

• Initiate and maintain contact with Customer on all aspects of Order/Project after the order has been entered.
• Review of all order information and confirm the orders current scope; bring any issues to the attention of the sales team
• Monitor order status & perform customer service functions for project orders
• Expedite Estimated Ship Dates with manufacturers/suppliers as required to meet requested installation dates
• Work with Customer Service to process all order/project change orders
• Coordinate all additional service requests and make sure that requests beyond original scope are invoiced by accounting
• Schedule all deliveries and installations with Installation subcontractors and customers
• Ensure installation drawings are forwarded to Installation subcontractor prior to job start (preferably 5 days before)
• Walk through completed jobs with customers and document potential punch-list issues .

Skills

Coordination

Excel

Outlook

Word

Hedberg

Customer interfacing

Project implementation

Administrative skills

Organizational skills

Problem solving

Teamwork

After-hours support

Education

High School Diploma

Tools

Hedberg

Job description

Job Title: Project Coordinator

Department: Projects

Years of experience: 3 years in Coordination

Reporting to: Manager

Industry experience: Office furniture/Interior fit-out/Commercial construction

Location: Pune

CTC: 4 LPA

Project Based Responsibilities

• Initiate and maintain contact with Customer on all aspects of Order/Project after the order has been entered.
• Review of all order information and confirm the orders current scope; bring any issues to the attention of the sales team
• Monitor order status & perform customer service functions for project orders
• Expedite Estimated Ship Dates with manufacturers/suppliers as required to meet requested installation dates
• Work with Customer Service to process all order/project change orders
• Coordinate all additional service requests and make sure that requests beyond original scope are invoiced by accounting
• Schedule all deliveries and installations with Installation subcontractors and customers
• Ensure installation drawings are forwarded to Installation subcontractor prior to job start (preferably 5 days before)
• Walk through completed jobs with customers and document potential punch-list issues .

Qualifications and Experience

• Coordination and administrative experience; minimum 5 years experience
• High School Diploma minimum, post-secondary education preferred
• Proficient in Hedberg
• Excellent working knowledge of current Microsoft Office including Excel, Outlook and Word
• Experience with customer interfacing, both internal and external clients
• Experience with Office Furniture and related services is helpful
• Experience in Project implementation
• Strong administrative skills with sharp attention to detail
• Excellent organizational skills
• Excellent problem-solving skills & multitasking capabilities
• Ability to perform well in a team environment
• Available to resolve installation issues during non-regular working hours via mobile phone.

Thanks & Regards

Vaishnavi

7738067504