Project Sales Coordinator

Forms+Surfaces Inc; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Forms+Surfaces Inc. is seeking a Project Sales Coordinator to join the Pune plant. You will manage end-to-end inside sales coordination, prepare quotations and bids, and liaise with engineering, logistics and accounts to ensure timely order entry and dispatch.

The role requires 5–6 years in sales coordination, experience with export orders, and strong English communication. Willingness to relocate near Wagholi, Pune, and work across India, the Middle East, APEC and Europe.

Qualifications

• Bachelor’s degree in mechanical engineering, civil engineering, or interiors design.
• 5–6 years in sales coordination or inside sales.
• Experience in export orders for Middle East, APEC & Europe.
• Detail-oriented with strong analytical skills and English communication.

Responsibilities

• Coordinate end-to-end inside sales activities and order entry.
• Prepare quotations, proposals and sales documents; manage approvals.
• Coordinate with sales, operations, engineering, accounts and logistics to fulfil orders.
• Maintain customer relationships and communicate order progress; resolve issues.

Skills

Inside sales coordination

ERP proficiency

Export orders handling

RFP/RFQ processing

Customer service management

English communication

Education

Bachelor’s degree in mechanical or civil engineering

Tools

M2M ERP

MS Office/Excel

Job description

Project Sales Coordinator

Forms+Surfaces is looking for Project Sales Coordinator to join our team!

Job Location: Pune Plant - Lonikand (Near Wagholi), Pune

Company Overview

Forms+Surfaces designs and manufactures architectural products used in public spaces around the world. From walls and elevator interiors to site furnishings and lighting, our line invites creativity and provides real-world solutions to the challenges our customers face.

Scope and responsibilities:

• Responsible for end to end inside sales coordination management
• Profitability Management. Should be able to understand PO terms, Work order, contract agreement, etc.
• Study and prepare customer tenders, BOQ estimation and bidding documents.
• Providing sales support to sales team by preparing quotations, detailed technical proposals, purchase orders into sales order and getting approvals from customer: PO, advance, sample and drawing (CSD) approval.
• Co-ordinate among sales team, operations, engineering, accounts, logistics and installation to facilitate orders entry, production & dispatch etc.
• Maintaining good relationships with customers by working closely with the sales team. Interact with customers on progress of order and resolve complaints.
• Work with finance and logistics for payments, letter of credit, ABG/ PBG related documentation.
• Preparing sales reports and other financial reports as may be required.
• Create and maintain database (address, contacts, GST details, etc) of all customers in ERP.
• Prepare order related documents like sales order, pro-forma invoices, etc. from the in ERP.
• Follow up on account receivables in coordination with sales managers.
• Coordinate warranty, rejection, replacement claims.
• Coordinate for compliance related documentation.
• Communication and project coordination in India, Middle east, APEC & Europe.
• Fulfilment of ISO and other compliances within the company.

Required qualifications, skills and experiences:

• Bachelor’s degree in mechanical engineering / civil engineering or interiors design.
• 5-6 years of work experience as Sales Coordination or Inside Sales. At least 5 years’
• Experience in managing customer service function or sales coordination function.
• Work experience in architectural products environment is preferred.
• Experience in handling export orders for Middle east, APEC & Europe.
• Detail-oriented with strong analytical and decision-making ability.
• Excellent written and spoken English.
• Excellent IT skills and ability to learn and champion company’s systems.
• ERP experience (preferably M2M ERP).
• Ability to read and understand drawings & documents, determine scope of work and communicate it to respective teams.
• High energy, motivated individual with strong interpersonal skills, while being assertive in a team environment. Problem solving and ability to close the issues.
• Ability to read and understand material specifications.
• Able to work with various departments effectively.
• Understand on export process, incoterms, documentation.
• RFP/ RFQ handling & sales order making in ERP.
• Basic knowledge of taxation.
• Ready to relocate near to factory near Wagholi, Pune.

For company details you can visit our website https://www.forms-surfaces.com/