Procurement & Inventory Management

White Gold; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

White Gold is seeking an experienced Administration & Facility Manager in Bengaluru to oversee day-to-day operations, maintenance of facilities, and branch support across multiple locations.

The role includes coordinating MEP systems, vendor contracts, procurement, budgeting, and safety compliance, with leadership of the admin team to ensure smooth operations and aligned reporting.

Qualifications

• Bachelor’s degree in mechanical, electrical, civil engineering or facilities management.
• MBA/PGDM is an added advantage.

Responsibilities

• Manage day-to-day administrative operations across corporate office and branches.
• Ensure smooth functioning of office infrastructure, utilities, and facilities.
• Maintain office assets, furniture, equipment, and infrastructure.
• Coordinate MEP maintenance and ensure safety/compliance across locations.
• Oversee branch setup, networking, branding, and project timelines.
• Identify, evaluate, and onboard vendors; negotiate contracts and service levels.
• Manage procurement of office supplies, electrical items, furniture, and related materials.
• Prepare and monitor administration budgets; track expenses and implement cost-saving measures.
• Ensure regulatory compliance and conduct safety audits; manage asset verification and reporting.

Skills

Facility Management

MEP Operations

Vendor Management

Procurement & Purchase

Branch Setup & Expansion

Project Coordination

Budgeting & Cost Control

Inventory & Asset Management

AMC Management

Electrical & Civil Maintenance

HVAC Systems

Fire & Safety Compliance

Contract Management

MIS Reporting

Team Leadership

Problem Solving

Negotiation Skills

Time Management

MS Excel & ERP

Education

Bachelor's Degree in Mechanical, Electrical or Civil Engineering or Facilities Management

MBA/PGDM (added advantage)

Tools

ERP Systems

Microsoft Excel

Job description

Experience:

3-5 Years

Employment Type:

Full-Time

Location:

Bengaluru

Department:

Administration

About Us:

White Gold is a technology-driven and innovative company that leverages advanced technology to provide exceptional service to our customers. As a leading player in the gold buying sector, we are dedicated to delivering unmatched value and satisfaction to our clients. With over 150+ branches across Karnataka, Andhra Pradesh, Telangana and Kerala & a strong team of 500+ employees, we have built a reputation as a trusted name in the market. Guided by our core values of integrity, innovation and customer satisfaction, we continue to redefine industry standards and exceed expectations.

Roles and Responsibilities:

Administration & Facility Management:

• Manage day-to-day administrative operations across corporate office and branch locations.
• Ensure smooth functioning of office infrastructure, utilities, and facilities.
• Maintain office assets, furniture, equipment, and infrastructure.
• Implement administrative SOPs and ensure compliance across locations. MEP (Mechanical, Electrical & Plumbing) Management

• Oversee maintenance of electrical, HVAC, plumbing, fire safety, DG sets, UPS, and other MEP systems.
• Coordinate preventive and breakdown maintenance to minimize downtime.
• Ensure all MEP systems comply with statutory and safety standards.
• Coordinate with external vendors for repairs, servicing, and AMC activities.

Branch Setup & Expansion:

• Coordinate new branch setup activities including civil, electrical, networking, furniture, and branding.
• Monitor project timelines and ensure branches are operational as per schedule.
• Coordinate with internal stakeholders and vendors for smooth execution.

Vendor Management

• Identify, evaluate, and onboard vendors.
• Negotiate pricing, contracts, and service agreements.
• Monitor vendor performance and service quality.
• Ensure timely renewal of AMC and service contracts.

Procurement & Inventory Management

• Manage procurement of office supplies, electrical items, furniture, fixtures, and facility related materials.
• Maintain inventory records and stock levels.
• Optimize procurement costs while maintaining quality standards.

Budget & Cost Control

• Prepare and monitor administrative budgets.
• Track facility expenses and identify cost-saving opportunities.
• Verify vendor invoices and coordinate with Finance for payments.

Compliance & Safety

• Ensure compliance with statutory requirements related to facilities.
• Conduct regular safety inspections.
• Ensure fire safety equipment is functional and certifications are updated.
• Coordinate audits related to administration and facilities.

Asset Management

• Maintain asset register for all branches.
• Track asset allocation, movement, repairs, and disposal.
• Conduct periodic physical asset verification.

Housekeeping & Security

• Supervise housekeeping and security personnel.
• Ensure office cleanliness, hygiene, and security standards.
• Resolve facility-related complaints promptly.

Team Coordination

• Lead and guide the administration team.
• Allocate responsibilities and monitor performance.
• Coordinate with HR, IT, Finance, Projects, and Operations departments.

Documentation & Reporting

• Prepare MIS reports on administration, maintenance, and project status.
• Maintain records of AMC, service reports, vendor contracts, and compliance documents.
• Present monthly reports to senior management.

Required Skills

• Facility Management
• MEP Operations & Maintenance
• Vendor Management
• Procurement & Purchase Management
• Branch Setup & Expansion
• Project Coordination
• Budgeting & Cost Control
• Inventory & Asset Management
• AMC Management
• Electrical & Civil Maintenance
• HVAC Systems
• Fire & Safety Compliance
• Contract Management
• MIS Reporting
• Team Leadership
• Problem Solving
• Negotiation Skills
• Time Management
• Microsoft Excel & ERP Systems

Preferred Qualifications

• Bachelors Degree in Mechanical, Electrical, Civil Engineering, or Facilities Management.
• MBA/PGDM is an added advantage.
• 58 years of experience in Administration & Facility Management.
• Experience managing multi-location offices/retail branches.
• MEP project and maintenance experience is highly preferred.
• Knowledge of statutory compliance, fire safety, and facility audits.
• Proficiency in MS Office (especially Excel) and ERP systems.
• Kannada is preferred for coordination with local vendors and branch teams.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.