Facility & Admin Lead

Time Hack Consulting; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Time Hack Consulting in Bengaluru is seeking a dynamic Facility & Admin Lead to independently own the administration and facility management function, coordinating vendors and negotiations, and arranging travel and accommodation for the company. The role requires 5–10 years of facility management and administration experience, strong organizational skills, and excellent communication.

You will manage budgets, supervise front-desk and support teams, and ensure compliance with applicable

Qualifications

• Bachelor's degree in Business Administration, Facility Management, or related field.
• 5–10 years of experience in facility management and administration.
• Proven experience managing vendors, contracts, and negotiations.
• Experience coordinating corporate travel, including hotel and flight bookings.
• Highly organised and able to own the function independently.
• Excellent communication and interpersonal abilities.
• Proficiency in English, Hindi, and Kannada is a plus.

Responsibilities

• Independently own and run the entire administration and facility function for the organisation, ensuring a safe, clean, and efficient workplace.
• Identify, onboard, and manage all vendors related to facility operations (housekeeping, security, cafeteria, maintenance, etc.), including handling contracts and negotiations.
• Drive cost-effective vendor negotiations while maintaining service quality standards.
• Coordinate and manage all hotel and flight bookings for company travel requirements, ensuring timely and cost efficient arrangements.
• Oversee upkeep, repairs, and maintenance of office premises and infrastructure.
• Ensure compliance with statutory and regulatory requirements related to facility and administration.
• Manage front-desk, mailroom, transport, and other administrative support functions.
• Prepare and manage budgets for facility and admin operations, tracking expenses against plan.

Skills

Operations

Vendor management

Travel coordination

Budgeting

Communication

Self-driven

Education

Bachelor's degree in Business Administration or Facility Management

Job description

About Us

We creates a collective of personal sanctuaries, with conscious design and experiential aesthetics that transform daily routines into meditative explorations. Our patrons don't buy homes; they invest in experiences that enrich and fulfil their lives.

About Us

We creates a collective of personal sanctuaries, with conscious design and experiential aesthetics that transform daily routines into meditative explorations. Our patrons don't buy homes; they invest in experiences that enrich and fulfil their lives.

Job Description

We are seeking a dynamic and organised Facility & Admin Lead to independently own the administration and facility management function for our organisation. The ideal candidate will be a hands‑on individual contributor who can coordinate vendors and negotiations, and ensure smooth day‑to‑day office operations, including travel and accommodation arrangements for the company.

Responsibilities

• Independently own and run the entire administration and facility function for the organisation, ensuring a safe, clean, and efficient workplace.
• Identify, onboard, and manage all vendors related to facility operations (housekeeping, security, cafeteria, maintenance, etc.), including handling contracts and negotiations.
• Drive cost-effective vendor negotiations while maintaining service quality standards.
• Coordinate and manage all hotel and flight bookings for company travel requirements, ensuring timely and cost efficient arrangements.
• Oversee upkeep, repairs, and maintenance of office premises and infrastructure.
• Ensure compliance with statutory and regulatory requirements related to facility and administration.
• Manage front-desk, mailroom, transport, and other administrative support functions.
• Prepare and manage budgets for facility and admin operations, tracking expenses against plan.

Qualifications

• Bachelor's degree in Business Administration, Facility Management, or a related field.
• 5-10 years of experience in facility management and administration, ideally in a fast‑growing organisation.
• Proven experience managing vendors, contracts, and negotiations.
• Prior experience coordinating corporate travel, including hotel and flight bookings.
• Highly organised and self‑driven, comfortable owning the function independently.
• Excellent communication and interpersonal abilities.
• Proficiency in English, Hindi, and Kannada is a plus.

Skills: operations,vendors,travel,maintenance