Assistant Manager - Administration

Keka Technologies Private Limited; Bhilwara; On-site; INR 600,000 - 800,000; Full time

Job summary

Keka Technologies Private Limited in Bhilwara is seeking an Assistant Manager – Administration to oversee day-to-day administrative operations in a manufacturing unit, ensuring compliance and smooth functioning of facility and support services.

The ideal candidate will have 8–10 years of solid experience in administration, strong organizational skills, and proficiency in SAP systems. Responsibilities include managing vendor contracts and preparing MIS reports, alongside ensuring statutory compliance.

Qualifications

• 8–10 years of experience in hardcore administration within manufacturing/industrial units.
• Strong knowledge of statutory compliance and vendor administration.
• Proficiency in SAP systems and MS Office; exposure to digital monitoring tools.

Responsibilities

• Supervise housekeeping, security, and vehicle maintenance.
• Implement SOPs aligned with statutory requirements.
• Manage vendor contracts and service-level agreements.
• Prepare MIS reports and compliance trackers.
• Drive inclusive workplace practices.

Skills

Organizational skills

Vendor management expertise

SAP knowledge

Bilingual communication (English & Hindi)

Cost optimization mindset

Tools

SAP

MS Office

Job description

The Assistant Manager – Administration will oversee day‑to‑day administrative operations in a manufacturing unit, ensuring compliance, operational discipline, vendor and event management and smooth functioning of facility and support services. The role demands strong organizational skills, vendor management expertise, and the ability to implement audit‑ready systems.

Key Responsibilities

• Facility & Infrastructure Management
• Supervise housekeeping, Security, canteen, guest house, transport and vehicle maintenance, Events, Travel & transport management, Company owned vehicle management and horticulture services.
• Ensure preventive maintenance and upkeep of administrative infrastructure.
• Monitor CCTV operations, access control, and safety systems.
• Compliance & Regulatory
• Implement SOPs aligned with statutory requirements (Factory Act, labour laws, PCB norms, fire safety).
• Maintain audit‑ready records and documentation for inspections.
• Liaise with government authorities for licenses, permits, and statutory clearances.
• Manage vendor contracts, service‑level agreements, and performance reviews.
• Conduct cost benchmarking and negotiate for optimized service delivery.
• Ensure timely procurement and inventory management of administrative supplies.
• Tie‑ups with hotels and travel vendors
• People & Process Management
• Supervise administrative staff and contractors across multiple locations.
• Monthly rent invoices.
• Vendor and regular invoices
• Handle employee grievances related to facilities and services.
• Drive inclusive workplace practices and staff discipline.
• Operational Excellence
• Prepare MIS reports, dashboards, and compliance trackers.
• Implement 5S, Kaizen, and lean administration practices.
• Support crisis management, emergency response, and business continuity planning.
• Should have SAP knowledge

Desired Candidate Profile

• 8–10 years of experience in hardcore administration within manufacturing/industrial units.
• Strong knowledge of statutory compliance, facility management, and vendor administration.
• Proficiency in SAP systems and MS Office; exposure to digital monitoring tools.
• Excellent communication skills (English & Hindi); ability to prepare bilingual SOPs and training aids.
• Leadership qualities with problem‑solving and cost optimization mindset.
• Audit readiness and compliance orientation
• Vendor negotiation and contract management
• Staff engagement and grievance handling
• Crisis management and operational discipline
• Strong organizational and multitasking ability
• Facility & Infrastructure Management
• Statutory Compliance & Audit Readiness
• Administrative Operations & Cost Control
• Team Management & Employee Support

Process Improvement & Reporting

Skills required

• 8–10 years of experience in hardcore administration within manufacturing/industrial units.
• Strong knowledge of statutory compliance, facility management, and vendor administration.
• Proficiency in SAP systems and MS Office; exposure to digital monitoring tools.
• Excellent communication skills (English & Hindi); ability to prepare bilingual SOPs and training aids.
• Leadership qualities with problem‑solving and cost optimization mindset.