Office Administrator

Ig3 Infra; Devanahalli; On-site; INR 350,000 - 550,000; Full time

Job summary

Ig3 Infra is seeking an Admin Executive / Administration Officer to handle day-to-day operations at the project site and head office. You will ensure smooth facilities, coordinate with vendors, support project teams, and help with compliance as per company policies.

The role requires 3-5 years of admin experience in construction or related environments, knowledge of site administration, and strong MS Office skills.

Qualifications

• 3-5 years of admin experience in construction/infrastructure/project environment.
• Knowledge of site administration and vendor management.
• Basic understanding of labour laws & compliance (added advantage).
• Proficient in MS Office (Word, Excel, Email).
• Good communication and coordination skills.

Responsibilities

• Manage daily administrative activities at site/office.
• Ensure availability of office supplies, stationery, and consumables.
• Maintain records, files, registers, and documentation.
• Handle incoming & outgoing correspondence, courier, and dispatch.
• Coordinate with Project Managers and HO Admin.
• Prepare MIS reports related to admin expenses and activities.
• Support audits and inspections as required.
• Assist HR in attendance, leave records, and onboarding at site.

Skills

Vendor management

Site administration

Coordination

Communication

Education

Any Graduate

Tools

MS Office

Job description

Job Title: Admin Executive / Administration Officer

Industry: Construction & Infrastructure
Location: Banglore (Devanahalli)
Experience: 3-5 Years (Construction background preferable)

Male only

Job Summary

The Admin Executive will be responsible for handling day-to-day administrative operations at the project site / head office, ensuring smooth functioning of office facilities, coordination with vendors, support to project teams, and compliance with company policies.

Key Roles & Responsibilities:

1. Office & Site Administration

• Manage daily administrative activities at site / office
  
• Ensure availability of office supplies, stationery, and consumables
• Maintain records, files, registers, and documentation
• Handle incoming & outgoing correspondence, courier, and dispatch

2. Facility & Infrastructure Management

• Coordinate maintenance of office, site facilities, utilities, and assets
• Oversee housekeeping, security, and pantry services
• Ensure cleanliness, safety, and discipline at site/office

3. Vendor & Service Coordination

• Coordinate with vendors for housekeeping, security, transport, rentals, etc.
• Raise PO requests and track bills, invoices, and payments
• Maintain vendor records and service agreements

4. Logistics & Asset Management

• Track and maintain office assets, furniture, and equipment
• Support material inward/outward records (non-technical items)
• Coordinate transport, vehicle movement, and fuel records if required

5. HR & Compliance Support

• Support HR in attendance, leave records, and manpower coordination
• Assist in onboarding formalities for new joiners at site
• Support statutory compliance documentation (ESI, PF, labour license, ID cards, etc.)

6. Coordination & Reporting

• Coordinate with Project Managers, Accounts, HR, and HO Admin
• Prepare MIS reports related to admin expenses and activities
• Support audits and inspections as required

Qualifications & Skills

• Any Graduate
• 3-5 years of admin experience in construction / infrastructure / project environment
• Knowledge of site administration and vendor management
• Basic understanding of labour laws & compliance (added advantage)
• Proficient in MS Office (Word, Excel, Email)
• Good communication and coordination skills