Process Coordinator ( Gurgaon )

Book My Tour Now; India; On-site; INR 300,000 - 420,000; Full time

Job summary

Keka Inc. in India seeks an executive assistant to the MD, handling calendars, expenses, correspondence, itineraries, and meeting documentation to keep leadership informed.

You will act as a communication bridge across departments, exercise discretion on sensitive matters, and support decision-making with polished reports and presentations.

Qualifications

• MCom graduate, fresher or experienced.
• Tech savy with advanced Microsoft Office and VC tools.
• Strong organizational and problem-solving skills with multi-tasking abilities.
• Friendly and professional demeanor.
• Ability to communicate clearly and focus on results in Gujarati, English, and Hindi.

Responsibilities

• Lead, manage and complete administrative tasks including calendar management and expense reports.
• Prepare expense reports, correspondence, itineraries, and meeting docs.
• Assess inquiries to the MD and delegate appropriately.
• Coordinate cross-department communication and maintain executive Briefings.
• Edit drafts for stakeholders and record meeting minutes.

Skills

Communication skills

Time management

Problem solving

Organizational skills

Multi-tasking

Education

MCom degree

Tools

Microsoft Office

VC tools

Job description

• Lead, manage and complete a broad variety of administrative tasks including managing dynamic calendars of appointments, completing expense reports, composing and preparing correspondence, arranging itineraries and agendas and compiling meeting documentation.
• Assess inquiries directed to the executive office, determine the proper course of action and delegate to the appropriate individual to manage.
• Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of MD
• Ensure all projects/assignments are evaluated and presented to him in a summarized manner and aid in making sound business decisions.
• Provide a bridge for smooth communication between the executive office and other departments, demonstrating leadership and empathy to foster credibility, trust, and support with staff.
• Edit and complete drafts for written communications to stakeholders
• Research, prioritize, and follow up on incoming issues and concerns addressed to the MD including those of a sensitive and confidential nature
• Prioritize conflicting requests and handle matters within scope proactively
• Create, edit, and maintain communications such as reports and presentations
• Exercise discretion and judgment with respect to matters of significance within the scope of responsibility affecting the Management.

KNOWLEDGE & EXPERIENCE

• MCom Graduate - Fresher or Experienced
• Tech savvy with excellent computer skills (Advanced Microsoft Office, VC tools, etc.)
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities
• Friendly and professional demeanor
• Ability to communicate clearly and focus on results; positive and professional disposition in every situation.

SKILLS & ABILITIES

• Good Communication Skills - verbal and written - Gujarati, English, Hindi
• Very Strong Follow Up Skills
• Problem Solving Skills
• Good Time Management Skills

Required Skills

Planning and organization communication skills