Office Coordinator (Female)

Anytime Nature Foods Llp; New Delhi, Delhi; On-site; INR 420,000 - 620,000; Full time

Job summary

Anytime Nature Foods Llp is seeking an extremely organized Executive Assistant to support the Managing Director, manage calendars, coordinate travel, and organize meetings. You will collaborate with teams to ensure seamless office operations and timely communications.

The role requires a graduate or higher degree, excellent English communication, and proficiency in Google Workspace and MS Office, with strong multitasking abilities and discretion.

Qualifications

• Graduate or master's degree from an English-medium institution; Office Management & Secretarial Practice course mandatory.
• Proficient in MS Office and MIS reporting for director support.
• Excellent written and verbal English communication skills.
• Experience with Google Drive/Sheets/Gmail/Meet/Calendar for operations.

Responsibilities

• Manage MD's schedule and calendar with high precision.
• Coordinate travel arrangements and meeting logistics.
• Organize meetings, prepare agendas and minutes.
• Support internal/external communications and documentation.

Skills

Follow-up

Education

Software Proficiency

Communication

IT & Docs

Google Suite

Secretarial

Problem Solving

Meetings

Calendar Management

Education

Graduate/Master's degree

Tools

MS Office Suite

Job description

JD For Executive Assistant to MD:

We are seeking a highly organised and detail-oriented Executive Assistant to provide comprehensive administrative support to the Managing Director. Candidates will be responsible for managing the CEOs schedule, coordinating travel arrangements, organising meetings, and handling other administrative duties as needed. The Executive Assistant will work closely with the CEO to ensure the smooth and efficient running of the office as well as primarily assist in Communication & alignment with the Entire Team.

PROFESSIONAL SKILLS REQUIRED:

• Follow-up Skills: Must possess excellent follow-up skills to ensure tasks are completed by the team and other associates.
• Education & Qualification: Requires a graduate or master's degree in any stream from an English medium institution. Completion of an Office Management & Secretarial Practice course is mandatory.
• Proficiency in Software: Proficient in Microsoft Office Suite and other relevant software for assisting the director with MIS reports, data organization, and compilation.
• Communication & Interpersonal Skills: Ability to serve as the primary point of contact between the MD and internal/external stakeholders. Excellent written and verbal English communication skills are essential.
• IT, Documentation & Correspondence Skills: Proficient in official records management, accurate documentation, drafting, proofreading, and editing documents.
• Google Operations Knowledge: Expertise in Google Drive operations, Google Sheets, Gmail, Google Alerts, Google Meet, and Google Calendar features.
• Secretarial Skills: Experienced in office management, secretarial responsibilities, and official communications with exceptional organizational and multitasking skills.
• Problem Solving: Ability to anticipate and proactively address potential issues, assist in resolving day-to-day operational challenges.
• Meeting Coordination: Arrange and coordinate internal and external meetings, prepare meeting materials, agendas, and minutes.
• Calendar Management: Coordinate and manage the MD's calendar, prioritize and organize appointments to optimize time efficiency.

PERSONAL SKILL SET REQUIRED:

• Honesty & Integrity are a MUST
• Stability & Long Term Association is required
• Should be Hardworking
• Should be promptly responsive
• Should proactively take charge of responsibilities assigned
• Rigorous Follow up attitude for getting any work done in and out of organization.
• Should have positive attitude and Ready to Learn
• Should be open to doing personal tasks of MD
• Ability to work independently with minimal supervision
• Discretion and confidentiality in handling sensitive information

Preferred:

• Candidate should have Proven 3 to 5 Years experience as an Executive Assistant to MD
• Candidates should be a Permanent Resident of Delhi / NCR able to commute to office within 30 mins to our office in Kailash Colony South Delhi.
• Working Days: Mon to Sat.
• Working Timings: 9:30 AM to 6:30 PM.