Political Personal Secretary

Lotus And Phoenix; Dadri; On-site; INR 450,000 - 650,000; Full time

Job summary

Lotus And Phoenix in Uttar Pradesh seeks an experienced Personal Secretary to the Chairman to manage daily schedules, meetings, and official travel. You will draft letters and correspondence in Hindi and English and prepare briefing materials.

The role requires 3–7 years in a government or political setting, with a BA degree (journalism/mass comm preferred) and strong English writing skills. Proficiency in Word/Excel and discretion are essential.

Qualifications

• 3-7 years of experience as Personal Secretary or similar role in politics or government sector.
• Graduate degree (B.A.) from a recognized university; preferably in Journalism and Mass Communication or related field.
• Proficiency in English language writing skills for official documents such as letters and reports.

Responsibilities

• Manage the Chairman's daily schedule, appointments, meetings, official visits and travel plans.
• Draft and type official letters, applications, notices, invitations, replies and correspondence in Hindi and English.
• Prepare, format, edit and maintain documents using Microsoft Word.
• Maintain records, contact lists, schedules, reports and basic data sheets using Microsoft Excel.
• Coordinate with government departments, officials, political representatives, employees, organisations and external stakeholders.
• Receive and screen calls, messages, emails, visitors and meeting requests.
• Prepare meeting agendas, briefing notes, minutes of meetings, follow-up lists and action points.
• Maintain confidential files, correspondence and personal or official records of the Chairman.
• Follow up with departments and concerned officials regarding pending matters, instructions and commitments.
• Assist in organising public programmes, official meetings, political engagements and institutional events.
• Travel with the Chairman when required and provide administrative support during official visits.

Skills

English writing

Scheduling

Administrative support

Education

Bachelor of Arts (B.A.)

Tools

Microsoft Word

Microsoft Excel

Job description

Roles and Responsibilities

• Manage the Chairman's daily schedule, appointments, meetings, official visits and travel plans.
• Draft and type official letters, applications, notices, invitations, replies and correspondence in Hindi and English.
• Prepare, format, edit and maintain documents using Microsoft Word.
• Maintain records, contact lists, schedules, reports and basic data sheets using Microsoft Excel.
• Coordinate with government departments, officials, political representatives, employees, organisations and external stakeholders.
• Receive and screen calls, messages, emails, visitors and meeting requests.
• Prepare meeting agendas, briefing notes, minutes of meetings, follow-up lists and action points.
• Maintain confidential files, correspondence and personal or official records of the Chairman.
• Follow up with departments and concerned officials regarding pending matters, instructions and commitments.
• Assist in organising public programmes, official meetings, political engagements and institutional events.
• Travel with the Chairman when required and provide administrative support during official visits.
  

Desired Candidate Profile

• 3-7 years of experience as a Personal Secretary or similar role in politics or government sector.
  
• Graduate degree (B.A - Bachelor of Arts) from a recognized university; preferably in Journalism and Mass Communication or related field.
  
• Proficiency in English language writing skills for official documents such as letters and reports.