Personal Secretary

Lotus And Phoenix; Dadri; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Lotus And Phoenix is seeking a dedicated Personal Secretary to support the Chairman in all administrative matters. You will manage schedules, coordinate official visits, draft letters in Hindi and English, and maintain records using Word and Excel.

The role requires discretion, excellent bilingual typing, and the ability to handle confidential information while traveling as needed.

Qualifications

• 3–7 years' experience as Personal Secretary or equivalent.
• Experience supporting political figures or government officials.
• Excellent Hindi and English typing skills.
• Draft professional letters in Hindi and English.
• Proficient in Word and Excel.
• Knowledge of official correspondence and file management.
• Strong verbal and written communication.
• Discretion handling confidential information.
• Ability to work under pressure and travel when required.

Responsibilities

• Manage Chairman's daily schedule, appointments, meetings, official visits and travel plans.
• Draft and type letters, applications, notices, invitations, replies and correspondence in Hindi and English.
• Prepare, format, edit and maintain documents using Microsoft Word.
• Maintain records, contact lists, schedules, reports and basic data sheets using Microsoft Excel.
• Coordinate with government departments, officials, political representatives, employees, organisations and external stakeholders.
• Receive and screen calls, messages, emails, visitors and meeting requests.
• Prepare meeting agendas, briefing notes, minutes of meetings, follow-up lists and action points.
• Maintain confidential files, correspondence and personal or official records of the Chairman.
• Follow up with departments and concerned officials regarding pending matters, instructions and commitments.
• Assist in organising public programmes, official meetings, political engagements and institutional events.
• Travel with the Chairman when required and provide administrative support during official visits.

Skills

Personal Secretary

Typing Hindi-English

Drafting letters

Communication

Discretion

Travel coordination

Calendar management

Tools

MS Word

MS Excel

MS Outlook

Job description

Key Responsibilities:

• Manage the Chairman's daily schedule, appointments, meetings, official visits and travel plans.
• Draft and type official letters, applications, notices, invitations, replies and correspondence in Hindi and English.
• Prepare, format, edit and maintain documents using Microsoft Word.
• Maintain records, contact lists, schedules, reports and basic data sheets using Microsoft Excel.
• Coordinate with government departments, officials, political representatives, employees, organisations and external stakeholders.
• Receive and screen calls, messages, emails, visitors and meeting requests.
• Prepare meeting agendas, briefing notes, minutes of meetings, follow-up lists and action points.
• Maintain confidential files, correspondence and personal or official records of the Chairman.
• Follow up with departments and concerned officials regarding pending matters, instructions and commitments.
• Assist in organising public programmes, official meetings, political engagements and institutional events.
• Travel with the Chairman when required and provide administrative support during official visits.

Mandatory Skills and Qualifications:

• 3-7 years of relevant experience as a Personal Secretary, Government Secretary, Executive Assistant or similar role.
• Prior experience supporting a political person, government official, public-sector chairman, senior bureaucrat or senior executive.
• Excellent Hindi and English typing skills.
• Proven ability to draft professional letters in Hindi and English.
• Proficiency in Microsoft Word and Microsoft Excel.
• Good knowledge of official correspondence, letter formats, documentation and file management.
• Strong verbal and written communication, coordination and follow-up skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work under pressure, manage multiple priorities, work flexible hours and travel when required.