PA to Chairperson

RBK Educational Institutions; Mumbai; On-site; INR 600,000 - 850,000; Full time

Job summary

RBK Educational Institutions invites a proactive Personal Assistant to support the Chairperson in Mumbai. The role includes managing calendars, coordinating domestic and international travel, and supporting SMT and cross-functional teams with meeting logistics and follow-up actions.

The candidate should have 2–8 years in EA/PA roles, excellent communication, and strong MS Office skills to handle confidential information with discretion.

Qualifications

• Graduate in any discipline.
• 2–8 years of experience in Executive Assistant, Personal Assistant, Administrative, Coordinator, or similar support roles.
• Prior experience supporting a senior executive, promoter, business owner, or leadership team will be an advantage.
• Excellent verbal and written communication and interpersonal skills.
• Proficient in MS Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational and coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and tasks simultaneously and work within deadlines.
• Strong follow-up skills with the ability to coordinate effectively with people at different levels of the organization.
• Ability to handle confidential and sensitive information with complete discretion.
• Proactive, dependable, and solution-oriented approach to work.
• Pleasant personality with a professional and service-oriented approach.
• Willingness and flexibility to handle varied administrative and coordination requirements as and when needed.

Responsibilities

• Assist the Chairperson in managing the calendar, appointments, meetings, schedules, and day-to-day commitments.
• Coordinate domestic and international travel arrangements for the Chairperson, including flight bookings, hotel reservations, visas, transportation, and detailed itineraries.
• Coordinate travel arrangements, including flight bookings and hotel reservations for the Senior Management Team (SMT) of the schools, as and when required.
• Coordinate with Principals, HODs, Senior Management, internal departments, and external stakeholders on behalf of the Chairperson's Office.
• Coordinate and follow up with Principals and HODs regarding meetings, reports, submissions, and action points, ensuring timely completion and closure.
• Support in preparing meeting agendas, presentations, Minutes of Meetings (MOMs), and follow-up action trackers.
• Maintain and track pending tasks, commitments, and action points arising from meetings and discussions, ensuring effective follow-up and timely closure.
• Assist with agreements, contracts, renewals, documentation, and related follow-ups, ensuring records are maintained and requirements are completed on time.
• Provide administrative and coordination support to the Chairperson's Office, including correspondence, documentation, filing, and record management.
• Maintain confidential documents, records, correspondence, and information with a high degree of discretion and professionalism.
• Handle routine communication, email coordination, meeting logistics, and follow-ups on behalf of the Chairperson.
• Assist in procurement and purchase-related activities, including vendor coordination, quotations, follow-ups, and administrative requirements.
• Coordinate with vendors and service providers as and when required for matters related to the Chairperson's Office.
• Coordinate and oversee requirements related to the Chairperson's bungalow / Dairy Barn, including arranging services, coordinating with vendors/service providers, and handling other requirements as and when needed.
• Assist with event coordination, visitor management, meetings, and special projects assigned by the Chairperson.
• Handle any other administrative, coordination, or personal support requirements entrusted by the Chairperson from time to time.

Skills

Communication

Administrative

Discretion

Education

Graduate in any discipline

Tools

MS Office

Job description

• Assist the Chairperson in managing the calendar, appointments, meetings, schedules, and day-to-day commitments.
• Coordinate domestic and international travel arrangements for the Chairperson, including flight bookings, hotel reservations, visas, transportation, and detailed itineraries.
• Coordinate travel arrangements, including flight bookings and hotel reservations for the Senior Management Team (SMT) of the schools, as and when required.
• Coordinate with Principals, HODs, Senior Management, internal departments, and external stakeholders on behalf of the Chairperson's Office.
• Coordinate and follow up with Principals and HODs regarding meetings, reports, submissions, and action points, ensuring timely completion and closure.
• Support in preparing meeting agendas, presentations, Minutes of Meetings (MOMs), and follow-up action trackers.
• Maintain and track pending tasks, commitments, and action points arising from meetings and discussions, ensuring effective follow-up and timely closure.
• Assist with agreements, contracts, renewals, documentation, and related follow-ups, ensuring records are maintained and requirements are completed on time.
• Provide administrative and coordination support to the Chairperson's Office, including correspondence, documentation, filing, and record management.
• Maintain confidential documents, records, correspondence, and information with a high degree of discretion and professionalism.
• Handle routine communication, email coordination, meeting logistics, and follow-ups on behalf of the Chairperson.
• Assist in procurement and purchase-related activities, including vendor coordination, quotations, follow-ups, and administrative requirements.
• Coordinate with vendors and service providers as and when required for matters related to the Chairperson's Office.
• Coordinate and oversee requirements related to the Chairperson's bungalow / Dairy Barn, including arranging services, coordinating with vendors/service providers, and handling other requirements as and when needed.
• Assist with event coordination, visitor management, meetings, and special projects assigned by the Chairperson.
• Handle any other administrative, coordination, or personal support requirements entrusted by the Chairperson from time to time.

Personal Assistant to Chairperson

Location: Andheri East

Key Responsibilities

• Assist the Chairperson in managing the calendar, appointments, meetings, schedules, and day-to-day commitments.
• Coordinate domestic and international travel arrangements for the Chairperson, including flight bookings, hotel reservations, visas, transportation, and detailed itineraries.
• Coordinate travel arrangements, including flight bookings and hotel reservations for the Senior Management Team (SMT) of the schools, as and when required.
• Coordinate with Principals, HODs, Senior Management, internal departments, and external stakeholders on behalf of the Chairperson's Office.
• Coordinate and follow up with Principals and HODs regarding meetings, reports, submissions, and action points, ensuring timely completion and closure.
• Support in preparing meeting agendas, presentations, Minutes of Meetings (MOMs), and follow-up action trackers.
• Maintain and track pending tasks, commitments, and action points arising from meetings and discussions, ensuring effective follow-up and timely closure.
• Assist with agreements, contracts, renewals, documentation, and related follow-ups, ensuring records are maintained and requirements are completed on time.
• Provide administrative and coordination support to the Chairperson's Office, including correspondence, documentation, filing, and record management.
• Maintain confidential documents, records, correspondence, and information with a high degree of discretion and professionalism.
• Handle routine communication, email coordination, meeting logistics, and follow-ups on behalf of the Chairperson.
• Assist in procurement and purchase-related activities, including vendor coordination, quotations, follow-ups, and administrative requirements.
• Coordinate with vendors and service providers as and when required for matters related to the Chairperson's Office.
• Coordinate and oversee requirements related to the Chairperson's bungalow / Dairy Barn, including arranging services, coordinating with vendors/service providers, and handling other requirements as and when needed.
• Assist with event coordination, visitor management, meetings, and special projects assigned by the Chairperson.
• Handle any other administrative, coordination, or personal support requirements entrusted by the Chairperson from time to time.

Desired Profile

• Graduate in any discipline.
• 2–8 years of experience in Executive Assistant, Personal Assistant, Administrative, Coordinator, or similar support roles.
• Prior experience supporting a senior executive, promoter, business owner, or leadership team will be an advantage.
• Excellent verbal and written communication and interpersonal skills.
• Proficient in MS Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational and coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and tasks simultaneously and work within deadlines.
• Strong follow-up skills with the ability to coordinate effectively with people at different levels of the organization.
• Ability to handle confidential and sensitive information with complete discretion.
• Proactive, dependable, and solution-oriented approach to work.
• Pleasant personality with a professional and service-oriented approach.
• Willingness and flexibility to handle varied administrative and coordination requirements as and when needed.

Skills: communication,administrative,discretion